Day Passes are a perfect fit for collaborators that seek out a fast, easy, and - most importantly - secure way to contribute to each other's workflow on a temporary basis. Day Passes might provide an excellent solution when you are planning to conduct a workshop, seminar, or a brainstorming session.
⚠️ Day Passes are not available on the Business plan if you upgrade with self-serve invoicing.
A Day Pass is a specific user license that conveys all the functionalities of a Full license with a time limit. One Day Pass equals 24-hour access to the shared content within a Consultant account no matter how many times you log in or out. For example, if an Occasional member opens a board on which they have Editor rights at 5 p.m. on February 5, they'll consume a Day Pass. If they open the board at 6 p.m. on the next day, a new Day Pass will be consumed.
Day Passes are used only when a user opens a board with Owner or Editor access rights. If you collaborate on a board as a Viewer or Commenter, the Day Passes count stays intact.
⚠️Each Day Pass is $3 and will be charged monthly. Day Passes do not expire and will be used automatically each day this user enters your board.
You can (de)activate your account's Day Passes with a toggle switch:
- from the purchasing tab (pricing page or direct Upgrade of your team),
- in the Billing section of your Account settings.
The toggle to de(activate) Day Passes in the Billing tab
Each time you invite new members to your team, you can choose the type of license for these users - Full (chosen by default) or Occasional (with a Day Pass).
Choose the type of license for a new team member
You can switch the license of your active contributors at any time.
The admin can switch the license of the active users
Please note that Day Passes only work with an active subscription.
Admins can always see how many Day Passes were used by each user in the current billing cycle in the Account settings > Active Users tab. A small frame appears when Occasional users consume over 5 Day Passes for the last 30 days and the admin can consider switching them to Full license.
The number of Day Passes in the Active Users tab
When the admin disables Day Passes altogether, every Occasional user's access rights on boards explicitly shared with them will be limited to View and Comment only.
If you'd like to keep Day Passes on and make sure a certain user no longer consumes them, please remove the user from specific boards on which they have Editor permissions.
Please note that if you switch an Occasional member's role to Non-team user, the user will still have access to boards they were explicitly invited to and will keep the original rights on the boards. If you do not want the user to consume Day Passes, you will need to remove their Editor access on particular boards or remove the user from the account.
On Business and Consultant plans (annual subscription), you will be charged monthly, on the last day of the month, for the amount of Day Passes used. On a monthly Consultant plan subscription payments for Day Passes are charged on the subscription renewal date. If you add a Full member to your account, the prorated amount for the new seat until the end of the billing period will be charged immediately.