Day Passes are a perfect fit for collaborators that seek out a fast, easy, and - most importantly - secure way to contribute to each other's workflow on a temporary basis. Day Passes might provide an excellent solution when you are planning to conduct a workshop, seminar, or a brainstorming session.
In this article:
- How it works
- Inviting users
- Managing User Licenses
- Day Pass history
- Deactivating Day Passes
- Day Pass users vs. Guest Editors
- Frequently asked questions
How it works
A Day Pass is a specific user license that provides access with a time limit. Day Passes are shown as Occasional license in the UI and can be provided to those who do not require constant access to your account: to Team Members that seldom participate or to external Non-Team users who have access to some of the boards only (for instance for security reasons) but do need to edit them. One Day Pass equals 24-hour access to the shared content no matter how many times you log in or out. For example, if a user opens a board at 5 p.m. on February 5, they'll consume a Day Pass. If they open the board at 6 p.m. on the next day, a new Day Pass will be consumed.
⚠️ Day Passes are used only when a user opens a board with Owner or Editor access rights. If you collaborate on a board as a Viewer or Commenter, the Day Passes count stays intact.
Each Day Pass is $3 and will be charged monthly. Day Passes do not expire and will be used automatically each day an Occasional user enters your account boards on which they have editing rights.
On Business and Consultant plans with annual subscription, you will be charged monthly for the amount of Day Passes used, on the same day of the month as the day when you subscribed to Miro. On a monthly Consultant plan subscription payments for Day Passes are charged on the subscription renewal date.
Please note that Day Passes only work with an active subscription (in other words, they are not available if you are not using Full licenses). You can (de)activate your account's Day Passes to stop their consumption with a toggle switch:
- from the purchasing tab (pricing page or direct Upgrade of your team),
- in the Billing section of your Company settings.
Activating Day Passes in the Billing tab of Company settings
If Day Passes are active in your account, each time a Company Admin invites new members, they can choose the type of license for these users - Full (chosen by default) or Occasional (Day Pass). After a user is added their license can also be changed later.
Choosing the type of license for a new team member
Members invited by Team admins or non-admin users will be added with a Day Pass.
Day Passes also allow you to share boards with external editors without the need to invite them to your team. When inviting an editor to a board, you can choose whether to invite them to this particular board only as a Non-team user or to the team as well:
Sharing a board with an editor in the account with Day Passes enabled
Company admins can configure invitation settings for different teams. If you wish to restrict the ability of non-admin users to invite users with Day Passes, go to Team settings > Permissions. Set up who can invite new team members - choose Company admins only or Company admins and Team admins. Then disallow non-team collaborators.
⚠️ Note that once you disallow non-team collaborators, the access of all the current non-team collaborators (viewers, commenters, and editors) will be immediately removed.
Managing User Licenses
Admins can always see how many Day Passes were used by each user in the current billing cycle in the Company settings > Active Users tab. A flame icon marks the users who consumed over 5 Day Passes for the last 30 days so the admin can consider switching them to a Full license.
The number of Day Passes in the Active Users tab
You can switch the license of your active contributors at any time. This is done in the Company settings > Active users.
The admin can switch the license of the active users
Please note that for security reasons changing a user's license doesn't affect their access levels - it only changes the way you pay for them. If you convert a Non-team user to Full in the Company settings > Active users, the user is not automatically invited to any teams accessing their content and you will still see 0 in the Teams column next to their name. If the user requires the change in access levels and needs to be a team member, please take an additional step as shown below. Once this is done, the user will get access to team shared content and will be able to create their own boards in the team workspace.
Changing an Occasional non-team user's license and adding them to the team
Day Pass History
You will find information about Day Pass consumers in the Company settings > Billing > Day pass history:
Day pass history
Deactivating Day Passes
When the admin disables Day Passes altogether, every Day Pass user's access levels will be limited to Comment only.
Please note that if you switch the role of a team member to a Non-team role, the user will still have access to boards they were explicitly invited (shared by email) to and will keep the original rights on those boards thus consuming the Day Passes as Editors. If you'd like to keep Day Passes on and make sure a certain user no longer consumes them, you can:
- convert them to Non-team user in the Company settings > Active users and remove their editor access from specific boards on which they have Editor permissions or
- remove the user from the account in the Company settings > Active users. You will be able to re-invite them to specific boards with Viewer/Commenter rights for free or share your public boards with them.
✏️ Check user license in the Company settings > Active users. If it's Free, the user's presence in your account is free of charge.
Occasional users vs. Guest Editors
Day Passes allow you to give editing access to a particular user and revoke their access at any moment, so they are perfect for a short-time work on a specific private project, while sharing boards for public editing is helpful when you'd like to organize a workshop for non-registered Miro users. Take a look at this page to learn more about the difference between Occasional users and Guest Editors.
Frequently Asked Questions
- How can I prevent non-admin users from inviting Occasional users?
- You can configure invitation settings in your teams. Follow these instructions.
- Where can I see who consumed Day Passes?
- Go to Company settings > Billing > Day pass history.
- Can I convert an Occasional user to Free without deactivating Day Passes in the account?
- Yes, please find the instructions here.