Search, filter, or sort list of boards in Trash

There may be times when the Trash view displays a long list of boards that are in Trash, and you want to customize the result list based on specific requirements. Data Governance Admins now have the capability to search, filter, or sort the board list according to a variety of criteria, enhancing their ability to focus on key aspects of their content lifecycle management tasks.

Search for a specific board

You can search for specific boards by typing in keywords of the board name or the board ID in the search bar located above the board list.

Tip: You can easily obtain the board ID from the board URL. 

Sort the board list

You can sort the board list based on a specific criteria in an ascending or descending order. For example, you can sort the board list in an ascending order, based on the time left in trash.

To sort the board list, click the button beside the Sort by label and select the appropriate sort criteria. For example, if you want to sort the board list in an ascending order, based on the time left in trash, click the button beside the Sort by label, click Ascending, and then click Time left in Trash.

Filter board list

The filtering options (Figure 4) not only include board team and owner criteria, but also extend to classification, trash, and purging-related criteria.

Quick filters

You can use quick filters to filter the list of boards in just one click.

Smart filters

You can also filter the board list using smart filters that allow you to narrow down the list of boards based on multiple board-related criteria such as the team, owner, classification level, trashed by specific user, and specific dates such as trashed from, trashed until, purging from, and purging until dates.

Additionally, you can can select and combine multiple filter criteria at once. The variety of filtering options empowers Data Governance Admins to streamline their analysis, quickly isolating and addressing specific content lifecycle management tasks.

Figure 4: Smart filter criteria

✏️ To filter the board list, you must have the Data Governance Admin role. To request for the Data Governance Admin role, contact your Company Admin.

To use smart filters in the Trash view, perform the following steps:

1. Click your profile avatar, and then click Admin console.
2. On the left sidebar, click Boards.
3. Click the Trash tab.

4. Click Filters at the top of the board list.
   The filter panel appears.

5. Click the appropriate filter criteria that meet your requirements. You can:
   

   • Filter the board list based on general criteria such as the team, owner, classification. 
     
   • Filter the board list based on deletion criteria, such as trashed from, trashed until, purging from, and purging until dates.
     - You can filter based on multiple criteria at once.
     The result list matches your filter criteria in real time.