Company Admins can grant themselves and others additional admin roles once Enterprise Guard is enabled. As a result, the number of Company Admins in your organization should be kept to a minimum. Carefully consider your existing admin configuration and move Company Admins to other roles (such as team or user admin) when appropriate to balance security, compliance, and operational efficiency.
Although recommended, a holistic reevaluation of your admin configuration is not required to deploy Enterprise Guard. Move on to Part 2: Deploy Data Security at your discretion.
Miro admin roles overview
Here’s a list of available admin roles in Miro including a description of responsibilities and who they are suitable for in a typical organization.
Admin role | Responsibilities | Recommended for |
Company Admins | Responsible for overarching management and delegating specific responsibilities to other admin roles. Should have a broad understanding of the organization's operational needs and compliance obligations. |
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Team Admins | Manage team-specific settings and user access within their respective teams. Ensures team autonomy while aligning with broader organizational policies. |
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User Admins | Handle user management and licensing. Ideal for managing employee access and accounts. Efficiently manage users without overburdening Company or Team Admins. |
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Data Governance Admins (Enterprise Guard) | Responsible for compliance and data governance. Should understand the legal and regulatory landscape relevant to the organization's data, including the organization's retention and disposition policies. |
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Sensitive Content Admins (Enterprise Guard) | Responsible for data protection and privacy. Crucial in classifying, managing, and safeguarding sensitive information across the organization. Important for handling PII, PHI, PCI, or intellectual property. |
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💡 Learn more about admin roles and their privileges in the Enterprise Plan.
Transitioning your admin configuration
Audit your current admin configuration
Review the list of users who have admin rights in Miro and their responsibilities. Use the Admin Configuration Assessment Tool to generate a summary of the current state.
- Filter the list of users from the Active users section of Company settings to view Company Admins.
- View the list of User Admins, Data Governance Admins, and Sensitive Content Admins using the Admin role section of the Company settings.
Map a new admin configuration
Compare your current admin configuration against the table above and your company policies. Use the Admin Configuration Assessment Tool to generate a new configuration.
Consider questions such as:
- Who needs the Data Governance role?
- Who needs the Sensitive Content role?
- Which Company Admins can be transitioned to User Admins?
- Which Company Admins can be transitioned to Team Admins?
Reassign roles and inform users
The Help Center articles below show how to assign the various roles. For your convenience, customize the provided email templates to inform users of transitions.
- How to assign Company Admins and Team Admins
- How to assign User Admins, Data Governance Admins, and Sensitive Content Admins
Resources
- Admin Configuration Assessment Tool (make a copy)
- Email Templates | Admin Configuration Communications (make a copy)