Importing content to Miro – Miro Help Center

Import your content from other visualization and diagramming tools, and enjoy all the benefits of a single collaborative workspace.

Benefits of importing to Miro

Editable and interactive content: Your content is imported into Miro as editable shapes, text, sticky notes, diagrams, and more, preserving the interactive nature of your boards.
High fidelity imports: Ensure accurate imports, minimizing post-migration adjustments.
Quick and easy process: Users of any skill level can migrate content swiftly with our intuitive interface and instructions.
No dependency on third-party tools: Streamline the migration process without the need for extra installations or configurations.
Immediate feedback: Users can verify imported content instantly, ensuring a smooth transition without delays.
No data transfer limits: Move large and complex boards seamlessly without any size restrictions.

Prepare for migration

Project setup

When migrating content from one tool to another, it is common to encounter outdated folder structures. Rather than transferring an inefficient folder structure, now is the perfect opportunity to reorganize your content setup to best enable work in Miro.

Permissions setup

Recreating permissions for migration is straightforward when there’s a single group of users who need to access everything in scope for your migration. Before moving your content into Miro, create and share projects with collaborators to make sharing easy and maintain a standard structure.

However, if you need more granular permissions set for each of your Miro boards, we recommend accounting for this when you are setting aside time for migration.

Prioritize files for migration

Migrating your content into Miro provides a valuable opportunity to organize and declutter obsolete content. Based on our extensive experience guiding customers through tool migrations, we’ve found that only 10-15% of content remains actively used and relevant. The rest can often be discarded or preserved as a historical reference through file backups.

To kickstart the migration process, we recommend first evaluating your content. Consider the following criteria:

Recent activity: Review how recently the content has been viewed or edited. Many customers find that content accessed within the past 30, 60, or 90 days is considered “live” and worth migrating.
Historical importance: Identify content serving as an artifact for a past project or as a document reference.
Data retention policies: For items not actively in use or deemed more complex, consider creating and storing static versions on your file storage servers, such as SharePoint, Drive, or Box. Check with your Admin if there is a data retention policy where files are archived into a storage system.

Miro data storage and security

Content imported into Miro is stored within Miro's infrastructure, governed by our standard Privacy Policy.

Articles in this section