Miro has several integrations that enable users to share a board with certain access settings within a specific app to simplify access: Zoom, Microsoft Teams, Jira, Confluence, etc. The access setting options will follow Enterprise organization access controls which can be configured on Company and Team level.
✏️ Learn more about Sharing policy on Enterprise plan.
Available for: Enterprise plan
Set up by: Company Admins
Access options for an embedded Miro board
In this article:
- Sharing policy and live embed access settings
1.1. Company-level sharing policy
1.2. Team-level sharing policy - Password protected boards and live embed Integrations
Sharing policy and live embed access settings
Company-level sharing policy
To set a certain level of embed access options for all boards in your Enterprise account, go to Company settings > Security and configure settings in the Sharing via public link section.
Sharing policy on Enterprise plan
- If you only want to have the Private option in the access setting available for your users then as Company Admin you need to disable Sharing via public link under Settings > Security > Sharing Policy. The option to share boards publicly will not be available for your users.
If public sharing is disabled, private is the only available access option - If you only want to have the Private, Anyone can view, Anyone can comment option in the access setting available for your users then as Company Admin you need to have Sharing via public link under Settings > Security > Sharing Policy enabled and have Allow sharing boards via public link for editing. No sign-in required disabled.
If users are allowed to share boards for public viewing/commenting, these options are also available - And if you want to have all options in the access setting available for your users then as Company Admin you need to have Sharing via public link under Settings > Security > Sharing Policy enabled and have Allow sharing boards via public link for editing. No sign-in required enabled.
Team-level sharing policy
In addition to Company settings, Admins can further restrict sharing settings for a specific team. Go to Team settings > Permissions > Sharing settings and scroll down to the By public link option.
Enterprise sharing settings on Team level
- If you only want to have the Private option in the access setting available for your team users then you need to go to By public link and select Not allowed.
- If you only want to have the Private, Anyone can view, Anyone can comment options in the access setting available for your team users then you need to select Anyone can view and comment.
- If you want all options to be available then go to By public link and select Anyone can view, comment and edit.
Note that Team-level permissions are leading if more broadly defined on Company level.
Password protected boards and live embed Integrations
In Company setting, Admins have the opportunity to require passwords for boards that are shared by public links.
Sharing a board on the Miro side where it is possible to set a password is not equal to embedding a board into an app. Password protection is not enforced when embedding a board in Microsoft Teams, Zoom, etc. Instead, we ensure that the sharing links that are created with those integrations cannot be used outside the app (in a web browser or similar). For this reason, live embed integrations already provide an extra security layer, therefore password protection on top of this is not needed.
The option to require passwords on public boards on Enterprise plan