Billing groups

Billing groups enable company admins to map users to internal budgets. Since each user can be assigned to only one group, admins can easily track the number of licenses used by each cost center. Admins can also set a soft quota on licenses available to each billing group. This simplifies processes like license true-ups, renewals, and chargebacks for teams. 

Available for: Enterprise Plan
Who can do it: Company admins

Billing group settings

Your billing group settings show a comprehensive overview of license usage. For example, details of all existing billing groups, including user count, the number of full licenses, and—if assigned—the soft quota of licenses allotted per group. Use the search field to quickly find a specific billing group. 

Where to find your billing groups 

To find your billing group settings go to Company settings > Subscription > Billing groups.

✏️ Users not assigned to a billing group are automatically placed in the default company billing group. You can see the number of assigned active users in the banner at the top of your Billing group settings.

Miro billing groups in Subscription settings

How to create a billing group

1. Go to Company settings > Subscription > Billing groups.
2. Click Create a billing group.
3. Add the billing group name.
4. (Optional) To set a soft quota on licenses assigned to this billing group, select Add quote for full licenses, and input a number.
   To learn more about soft quotas, see the FAQ at the end of this article.
5. To add new users to the billing group, you can upload a CSV file with the list of user email addresses, or assign users later.
6. (Optional) Assign a contact for the billing group. The contact can be reached for information about license usage.
7. Click Create billing group.

Creating a billing group

How to edit a billing group

You can edit a billing group name, set or update a soft quota, change the billing group contact, and add users to the billing group.

✏️ Adding users to a new billing group automatically transfers them from their previous group.

1. Go to Company settings > Subscription > Billing groups.
2. Click the three dots next to a billing group and choose Edit.
3. Edit any of the billing group properties. To add users to the billing group, upload a CSV file with the list of user email addresses, or assign users later .
4. Click Save.

Editing a billing group

How to delete a billing group

1. Go to Company settings > Subscription > Billing groups.
2. Click the three dots next to a billing group and choose Delete.
3. Confirm the deletion.
4. All users that were in this billing group will be assigned back to the main account, and will no longer be a member of any billing group. 

Deleting a billing group

How to assign a user to a billing group 

A user can be a member of only one billing group within the organization. 

1. Go to Company settings > Active users.
2. Click the three dots next to a user.
3. Choose Change billing group.
4. Select a billing group and click Assign user. The user will be added to the new billing group.

Assigning a user to a billing group

How to bulk-assign users to a billing group

Assign multiple users to a billing group at once. 

1. Go to Company settings > Active users.
2. Select users manually or apply filters and select up to 50 users at once.
3. Click Bulk actions and select Assign billing group.
4. Choose a group and click Assign users. If some users are already members of other billing groups, you’ll be able to deselect them or change their billing group assignment.

Assigning users in bulk to a billing group

How to check which users are in a billing group

Check who is in a billing group to manage user access and billing more effectively.

1. Go to Company settings > Subscription > Billing groups.
2. Click on a specific billing group to see the users assigned to it.

Clicking the billing group name to open the list of users assigned to it

How to remove a user from a billing group 

If a user isn't assigned to a specific billing group or is removed from one, they automatically default to the company's standard account billing group.

1. Go to Company settings > Active users.
2. Click the three dots next to a user.
3. Choose Change billing group.
4. Select Default account billing group. The user will be removed from the billing group and will now sit in the overarching billing group for the company.

Assigning users back to the default account billing group

How to assign users to a billing group via CSV file

Assign several users to a billing group by uploading a CSV file with user emails. If a user is already a part of another billing group, they’re moved to the newly assigned billing group.

✏️ Make sure your CSV file has only one column with the header ‘e-mail’. This column should include your list of emails to be added to the billing group. Check your CSV uses commas to separate the values. Information in additional columns will not be processed. Miro does not save the CSV files.

1. Go to Company settings > Subscription > Billing groups.
2. Click the three dots next to a billing group and choose Edit.
3. Upload a CSV file with the list of user email addresses.
4. Click Save.

Adding users to an existing billing group via CSV file

How to assign users to a billing group via SCIM

Set up SCIM to automatically allocate users to a billing group according to a cost center.

Step 1: Configure your Identity Provider (IdP)

Ensure your IdP is set up to add the cost center to Miro. See guides for:

• Setting up automated provisioning with OKTA
• Setting up automated provisioning with Azure AD

Step 2: Assign cost centers to your billing group

Add one or more cost centers to a billing group. All present and future users from these cost centers will auto-join the billing group.

How to add a cost center

1. Open the Edit billing group page.
2. Enter your cost center in the Insert cost center field.
3. Press Enter on your keyboard.
4. Add any additional cost centers as needed.
5. Click Save.

✏️ Miro does not verify the cost center information you enter. Make sure you enter accurate information for cost center names. This field is not case-sensitive.

Adding a cost center in the billing group settings

Managed by SCIM badge

Users with an assigned cost center linked to a billing group, are labeled as Managed by SCIM. You'll see this badge next to the user name.

These users can’t be manually added to billing groups and can only be assigned a cost center through a SCIM update.

Managed by SCIM badge next to user names 

Cost center and billing group guidelines 

• A billing group may contain several cost centers, but a single cost center can link to just one billing group.
• To reassign a cost center, first you need to remove the cost center from its current billing group.
• Users who are assigned to a billing group based on their cost center cannot be manually assigned to another billing group. 
• Removing a cost center from your billing group will also remove all SCIM-provisioned users from that billing group.
• Non-SCIM-provisioned users may be manually assigned to any billing group.

How to remove a cost center from a billing group

1. Open the Edit billing group page.
2. Click the X next to the cost center you would like to remove.
3. Click Save.

Removing a cost center from a billing group

How to export billing group data

Company admins can export a CSV file with the list of users in Company settings > Active users. You can then use the billing groups attribute in the exported CSV spreadsheet to filter budgets.

Exporting billing group data

Frequently asked questions