Spaces

To enable users to manage work across multiple boards and find content more easily, Miro introduces Spaces—the refreshed experience for content management in Miro. Spaces reimagines the dashboard and sidebar to enable contextual and hierarchical content management.

✏️ Spaces replaces projects as the principal way teams organize their Miro content. All existing projects are automatically converted into Spaces.

Each Miro organization can have multiple teams and a team can have multiple Spaces—a Space for each business context that it wants to represent in the Miro innovation workspace.

Board ownership and sharing works exactly the same for Spaces as they did for projects. For more information, see Space settings.

💡 For general information, see the FAQ.

Key features

• Refreshed Home dashboard
  Shows a top-level overview of team activity, including which Space contains a given board, and context menus for each board.
• Quick Space creation
  Create a new Space for your team in seconds. Organize your work around discrete business goals and share with key team members. 
• Focused sidebar
  Enables quick and efficient navigation between all content inside a Space. 
• Pinned Spaces
  Pin your favorite Spaces to the sidebar for quick access.
• Share Spaces
  Control access to your Space with the same process and parameters as you did for projects.

More information:

• Spaces guide
• FAQ

Spaces guide

The home dashboard is simplified, and enables you to sort and filter all boards in the team, including boards that are not in any Space.

 Home dashboard with Spaces

To create a new Space or Miro board, import content, or explore templates and the Miroverse, select the Create new button.

✏️ When you create a board from the template strip, the board does not belong to a space. To learn how to move a board into a Space, see How to move boards between Spaces.

Boards not in a Space

Prior to Spaces, you may have had some Miro boards that were not included in any project, which means that currently no Space includes these boards.

To locate a board that is not in a Space, in the Home area set Filter by: to Boards not in a Space. The home dashboard updates to show all boards not in a Space.

Spaces sidebar

If the board is in a Space, then the sidebar shows other content in the Space. In the sidebar, you can access the Create new menu, which enables you to create a new board inside the Space, move boards to the Space, import, and explore templates and Miroverse.

If the board is not in a Space, then the sidebar shows Recent, which lists recently visited content grouped by time frame.

To search and filter content in the sidebar, whether in a Space or under Recent, select the magnifying glass in the top-left of the sidebar.

To close the sidebar, select the X in the top-left corner. To open the sidebar, select the hamburger menu in the Board bar.

✏️ If you access a board via link, the sidebar is closed by default.

Pinned Spaces

In the sidebar, Pinned Spaces enables fast access to your favorite spaces. To pin a Space, hover over a Space, and select the pin icon.

✏️ Your previously starred projects are now pinned Spaces.

Spaces options

To access the Spaces Options menu, open a Space and select the three dots (...) in the top-right corner.

The Spaces Options menu enables you to select the following actions:

• Copy Space link
  Copy a link to your Space instantly and share.
• Share
  Invite team members to share access to your Space, and assign roles. You can also set No access or Can view for all other members in your team. 
• Rename
  Rename your Space.
• Delete
  Delete your Space.

💡 You can also select the three dots (...) for a Space in the sidebar to access the Spaces Options menu.

Roles in Spaces

A role specifies which privileges a user has for existing and newly created boards inside the Space. You can use roles to configure access to your Space at any time.

✏️ All existing permissions for your projects are carried over to Spaces.

You can have one of the following Space roles:

• Owner
  Can edit and delete the Space, add and remove boards, set visibility for the entire team, assign Space-level and board-level roles, and transfer ownership to another user.
• Co-owner
  Can update Space-level the role for a given user, and assign Space-level roles.
• Editor
  Can edit any board in the Space, and assign board-level roles.
• Commenter
  Can comment on any board in the Space.
• Viewer
  Can view any board in the Space.

A user may already have a board-level role specified for a given board. If they receive a higher Space-level role, the higher role takes priority for all boards inside the Space. If the member loses their Space-level role, they retain their original board-level role.

More information: See Roles in Miro.

How to create a Space

You can quickly create a new Space for your team.

Follow these steps:

1. Choose one of the following:
   • In the Home dashboard, in the upper right, select + Create new. Then select Space.
   • In the sidebar next to Other spaces, select the plus (+) sign.
     The New space modal opens.
2. Name your new Space.
3. Select Create Space.
   The Invite to <Name> modal opens.
4. Do one of the following:
   • Use search to locate and select a team member by email address. 
     

     💡 You can select multiple team members.

   • Click the team in the search bar to select individual or all team members, then select Choose.
5. Select Add to Space.
6. Select the permissions you want to grant.
   

   ✏️ The permissions you grant apply to all Miro boards inside the Space. A Space-level role has priority over any board-level role. If a Space-level role is revoked, then the team member reverts to their original board-level role and permissions.

7. Select Done.
   You have successfully created a Space.

How to share a Space

As a Space owner and co-owner, you can share a given Space with members of your team, and assign roles.

Follow these steps:

1. Open the Space Options menu.
2. Select Share.
   The Invite to <Name's> Space modal opens.
3. Do one of the following:
   • Use search to locate a team member by email address, then select the team member. 
     

     💡 You can search and select multiple team members.

   • Click the team in the search bar to select individual or all team members, then select Choose.
4. Select the permissions you want to grant.
   

   ✏️ The role and permissions you grant apply to all boards inside the Space. A Space-level role has priority over any board-level role. If a Space-level role is revoked, then the team member reverts to their original board-level role and permissions.

5. (Optional) Add a custom message.
6. Select Send invitations.
   
   You have successfully shared a Space with your team or team member(s).

How to change Space access for an entire team

You can update whether your entire team can access your Space.

✏️ Permissions for members that you individually invite are managed separately.

Follow these steps:

1. Open the Space Options menu.
2. Select Share.
3. For a team under SPACE ACCESS, specify one of the following options:
   • Can view
     Default. All team members can view your Space and all boards inside the Space.
   • No access
     No team members besides any you individually invite can access your Space.
     
     You have successfully changed Space access for your entire team.

How to manage access to a Space

As a Space owner or co-owner, you can manage access to a given Space and assign roles.

You can manage access and permissions for individual team members, and manage access for everyone else in the team.

Follow these steps:

1. Open the Space Options menu.
2. Select Share.
3. Under SPACE ACCESS, select Manage access.
   The Manage people access view opens.
4. Modify permissions for invited team members.

   💡 To add team members, select Add people.

5. To confirm your changes, select Done.
   You return to the start of the modal.
6. (Optional) Under SPACE ACCESS, specify Can view (Default) or No access for everyone else in the team.
   
   You have successfully managed access to a Space.

More information: See Roles in Spaces.

How to move boards between Spaces

You can move your Miro board from Space to Space.

💡 The following procedure also applies for boards not in any Space.

Follow these steps:

1. From the board bar in the top-left of your Miro board, select the three vertical dots.
   The Main menu opens.
   Move board to another space
2. Select Board > Move to > Other Space.
   The Move board to Space modal opens.
3. Select a Space from the list in the drop-down menu.
   

   ✏️ Only Spaces where you have edit rights are shown.

4. (Optional) Select Notify members to send an email to all members in your target Space.
5. Select Move.
   You have successfully moved your board to another Space.

Alternatively, you can move your board to another space from the sidebar.

Follow these steps:

1. In the board sidebar, hover over the board you want to move, and select the three dots (...) to access the context menu.
   From the board sidebar, move board to another Space
2. Select Move to Space.
   The Move board to Space modal opens.
3. Select a Space from the list in the drop-down menu.
   

   ✏️ Only Spaces where you have edit rights are shown.

4. (Optional) Select Notify members to send an email to all members in your target Space.
5. Select Move.
   You have successfully moved your board to another Space.

How to bulk move boards between Spaces

You can bulk move boards from Space to Space.

Follow these steps:

1. In the dashboard sidebar, select the cross (+) to open the Create new menu.
2. Select Move boards here.
   The Move boards to <Space name> modal appears.
3. (Optional) To locate only boards that you own, select Only search boards owned by me.
4. Select boards—or use the search to locate and select boards—that you want to move to your Space.
5. (Optional) Select Notify members.
6. Select Move boards.
   You have successfully bulk moved Miro boards from one Space to another.

💡 You can also bulk move boards from the Space Settings menu. In the Space Settings menu, select Add boards.

Conclusion

Spaces more than replaces projects. Spaces radically transforms how you manage content in Miro. Especially for an organization with hundreds of users, and potentially thousands of Miro boards, Spaces simplifies content discovery and management. 

Indeed, Spaces advances the Miro workspace experience as a world class innovation platform.

More information: See FAQ.

FAQ