Content Admin permissions allow you to supervise all the content within your Enterprise subscription. As a Company Admin, you can seamlessly manage access permissions to boards\projects\templates and clean up the dashboard by deleting boards and projects that are not being used.
Available for: Enterprise plan
Set up by: Company Admins
How to enable/disable Content Admin permissions
Set up by: Company Admins
To allow all the Company Admins to manage users' content, go to Company settings > Security, scroll down and toggle on/off the feature Extended Content Admin permissions.
✏️ Once the feature is enabled for an Enterprise plan, all Company Admins get the Content Admin permissions. Team Admins do not get the permissions.
Extended Content Admin permissions for Company Admins on Enteprise plan
Managing boards
Boards shared with Company Admins
For boards that have been shared with them (with view, comment, or edit access), Company Admins can do the following:
-
open the Share menu and manage the board sharing settings (remove and change users' access, share the board with a team/a user/company/publicly)
-
change the board details (name, description, cover)
-
move the board to a project
-
configure board content settings
-
configure advanced board sharing permissions
-
see which user created the password for a public board, and set, change or remove passwords for publicly shared boards
⚠️ If a Company Admin deletes a board, the original board owner can still restore it.
With the Content Admin permissions, you can also restore any board from the Trash bin.
✏️ If you need to move a board to another team, pass the board ownership to yourself first:
1. Share the board with yourself.
2. Click Sharing settings on the board Share menu. There you'll have the option to make yourself the board owner and then move the board between teams.
Boards not shared with Company Admins
In case you do not see a board on the dashboard, it means that the board hasn't been shared with you, but you can still find it: search by the board name, the board owner, or location (team). Boards that haven't been shared with you will appear with a lock icon next to their name. To manage a board, click the three dots in the top-right corner.
Board context menu in the search results
When trying to open a board by a direct link or from a search result, you will get the message You don't have permissions to view this board. At the bottom, you will see the options to view the board details and manage access permissions.
Content Admins can change settings of a board if they have the board link
Managing projects
As a Company Admin, you can rename/delete/unshare projects that are not clearly named, not being used, or not meant to be visible to the whole team.
✏️ Please note that you cannot change the settings of private projects that you are not a member of. You can change the settings of those projects that you see on the dashboard. Feel free to:
-
change the project name
-
manage user’s access to the project
-
manage the list of boards in the project
-
share the project with a team
-
delete the project
-
leave the project by removing yourself from it
Content Admins can modify settings of any project they can see on the dashboard
Managing templates
You can change your template sharing settings (personal, team or company), edit the template details (name, description and cover image) or delete a template entirely.
How to manage your templates
- Go to your dashboard and open Templates
- Go to Custom templates in the left-hand navigation and click Shared
- Hover over the template you'd like to edit and click the three dots (...)
- To delete the template, click Delete
- To manage other template details, click Edit
- The board will open. Click on the template name in the board menu
- Add or edit the Template name and Description, Select preview area for the cover image, and change the sharing settings to Personal, Team or Company
- Click Save changes
Shared template's menu