How access links work
Miro has several integrations that enable users to share a board within a specific app to simplify access: Zoom, Microsoft Teams, Jira, Confluence, Airtable, Trello, etc. When sharing a board in these integrations, a new board link is created. This link provides a certain level of access (“view”, “comment” or “edit”) to anyone who has this link. These links are called “access links”.
An access link is created when a user embeds a Miro board into another app by clicking Add as embed.
Setting up access rights for a board embed
- Access links allow users who do not have access to the board to open it with certain access rights within an app without making the board available by board link
- Access links can only be used within the integration where it was created
Thus, the level of access that you set for a board embed within an app (Zoom, Microsoft Teams, etc.) does not affect the sharing settings of the board outside the app, because the access link has its own level of access which is different from the board link. A user who has just the board link won’t be able to access the private board, even if an access link was generated for this board.
For example, if a private board is embedded into a Microsoft Teams channel via access link with the Anyone can view level of access, then users in that Microsoft Teams channel can view the board without Miro sign-in. If the same user tries to access the same board outside the Microsoft Teams channel, one will not have access (unless the board is public).
However, please note that board sharing settings on the Miro side overwrite in case the level of access to the board is higher outside the app. For example, if a board is shared publicly on the Miro side, it will be available for anyone in Microsoft Teams even if you have embedded the board as Private.
✏️ You cannot embed a board if it's inactive or you have view-only access on the board.
✏️ Boards stored in free teams cannot be embedded with comment access settings.
Frequently asked questions
Does creating an access link make my board publicly available via the board link in a browser?
- No, creating an access link does not affect the board availability via a link in a browser.
Can I somehow delete access links that I created via 3rd-party integrations?
- The functionality to view and delete access links is currently in development.