4.2 Configuring collaboration settings

Your collaboration settings define what users in your organization can share internally and externally, including who can invite new members, and the default for team privacy.

How to specify collaboration settings

The following procedures explain how to specify collaboration settings for your organization.

Prerequisites

For each of the following procedures, go to Admin console and select Collaboration. All procedures in this section occur in the Collaboration settings view.

Automatically deactivate guests

A guest is a non-organization member who is invited to share and participate in board activity. You can configure Miro to automatically deactivate guests when they become inactive.

Procedure

To automatically deactivate guests, toggle Automatically deactivate Guests to the on position. Guests are now automatically deactivated after 30 days of inactivity.

Allow domains for sharing

Prohibits users from sharing content outside of the domain(s) you specify.

Procedure

Follow these steps:

1. Under Invitation, for each domain you want to allow, repeat the following steps:
   
   1. In the box on the right, enter your allowed domain.
   2. Select Add.
      

      💡 Ensure that you add your own domain.

2. Toggle Restrict to allowed domains to the on position.
3. (Optional) Verify all users.
4. (Optional) To allow sharing with guests outside an allowed domain, tick Enable sharing with guests outside of allowed domains.
   
   You have successfully specified allowed domains for sharing.

More information: See Sharing policy on Enterprise plan.

Configure sharing via public link

Enables users to share their boards outside the organization.

Procedure

Follow these steps:

1. Under Sharing, toggle Boards can be shared publicly to the on position.
2. (Optional) To allow board owners to enable anyone to edit public boards, tick Allow editing on publicly shared boards.
3. (Optional) To make password protection mandatory for public boards, tick Require passwords for publicly shared boards.
4. (Optional) To set an expiration for links to public boards that are inactive, tick Expire public sharing link for inactive boards.
   

   💡 You can set a maximum of 999 days. Default: 30.

You have successfully configured sharing boards via public links.

Specify who can invite new members

Enables all users, or only the roles you specify, to invite new members to your Enterprise subscription.

Procedure

To specify who can invite new members, under Company invitation settings, select one of the following options:

• Company admins only
  Only Company Admins can invite new members to your Enterprise subscription.
• Company admins and team admins
  Company Admins and Team Admins can invite new members to your Enterprise subscription.
• All members
  Anyone in your organization can invite new members to your Enterprise subscription.

You have successfully specified invitation settings for your Enterprise subscription.

✏️ A new member to your Enterprise subscription gets the default license that you set when selecting your plan type.

Allow board Co-owner role for teams

Enables teams in your organization to assign the board Co-owner role to a team member.

Procedure

To allow the Co-owner role for teams, under Roles and permissions, toggle Allow Co-owner role to the on position. You have successfully enabled the Co-owner role.

✏️ Please note that the co-owner role needs to be enabled for each team.

More information: See Board Co-owner.

Restrict organization template sharing

Prohibits users from sharing company templates with everyone in the organization.

Procedure

To prohibit sharing company templates with everyone, under Roles & Permissions, toggle Restrict company template sharing to the on position. You have successfully restricted company template sharing.

Enable team privacy

Enables team privacy by default.

Procedure

To enable team privacy by default, toggle Set teams and groups to private to the on position. You have successfully enabled team privacy.

✏️ Team admins can disable team privacy for their teams so that teams can be visible to the entire organization.

Next: 4.3 Configuring teams

To continue your Miro Enterprise configuration, configure your teams.