4.3 Configuring teams

As Company Admin, you can specify collaboration, sharing, and visibility settings per team. For example, you can specify who in a team can create new content.

How to specify Teams settings

Prerequisites

For each of the following procedures, access team settings. Follow these steps:

1. In Admin console, go to Teams. 
   You can select any team in your organization to specify team settings. 
2. Click a team. 
   The {Team name} side panel opens. 
3. Click to open the Settings tab.

NOTE: Each procedure in this section applies to a team that you select. Settings do not apply to the entire organization or team structure.

NOTE: The team icon shows which team settings a Team admin can also change:

Allowed domains

Restricts team invitations and sharing to email addresses that match specified domains.

1. Go to  {Team name} > Settings tab. 
2. Toggle Restrict domains for sharing to the on position.

3. For Domain name, input and Add an allowed domain. You can add multiple domains.

   IMPORTANT: Ensure that you add your organization's domain.

4. (Optional) Tick Allow sharing with guests outside these domains....
   Guests have access only to content that is shared directly with them.

Privacy

Specifies who can view and join a given team.

1. Go to  {Team name} > Settings tab. 
2. Under Privacy, select one of the following options:
   • Private
     Invited users only.
   • Visible – approval needed to join
     Anyone in your organization can see and request to join. Company admins and Team admins can approve request.
   • Visible – open to join
     Anyone in your organization can see and join without approval. Allows anyone from any domain you have claimed to join your organization. 

Invitation

Specifies who can invite new users to the team.

1. Go to  {Team name} > Settings tab. 
2. Under Invitation, tick one of the following:
   • Company Admins only
   • Company Admins and Team Admins of {Team name}
   • Anyone in {Team name}
3. Tick Allow or Don't allow to set whether users and user groups can be invited to boards without being added to the team first.

NOTE: Team admins can edit team privacy settings and approve requests to join their teams.

TIP: As Company admin, you can restrict invitation settings at the organization level, which restricts invitation to Company admins and Team admins only.

Content

Creating content

Specifies who can create boards, Spaces, and templates in a given team.

1. Go to  {Team name} > Settings tab. 
2. Scroll to Content. 
3. Under Creating content, tick one of the following options:
   • Company admins and admins with content management privileges
   • Company admins, admins with content management privileges, and Team Admins of {Team name}
   • Anyone in {Team name}

Board sharing

1. Go to  {Team name} > Settings tab. 
2. Scroll to Content. 
3. Under Board sharing, specify the following parameters:
   1. Sharing with anyone in the team
      Specifies whether board editors can share a board with the entire team in one click
   2. Sharing with anyone in the organization
      Specifies whether board editors can share a board with the entire organization in one click, and which permissions editors can select
   3. Public sharing
      Specifies whether board editors can share a board outside of your organization.

NOTE: As Company admin, you can restrict permissions for public boards at the organization level. For example, you can specify that board editors cannot allow editing on public boards.

Default board sharing

Specifies default sharing settings for all newly created boards for a given team.

1. Go to  {Team name} > Settings tab. 
2. Scroll to Content. 
3. Under Default board sharing, select one of the following options from the drop-down menu:
   • Only Board Owners can access
   • Anyone in the team can view
   • Anyone in the team can comment
   • Anyone in the team can edit

NOTE: Default only. To the extent that organization and team-level settings allow, Board owners and Editors can change the sharing option for their boards.

Default invitation and edit access for sharing settings

Specifies who can invite users and edit sharing settings for the board.

1. Go to  {Team name} > Settings tab. 
2. Scroll to Content. 
3. Under Default invitation and edit access for sharing settings, specify one of the following:
   • Users in this team with edit access
   • Board owner only

NOTE: Default only. To the extent that organization and team-level settings allow, board owners can change this settings for their boards.

Default Space sharing settings

Specifies the default sharing settings for all newly created Spaces inside the team.

1. Go to  {Team name} > Settings tab. 
2. Scroll to Content. 
3. Under Default Space sharing settings, select one of the following options from the drop-down menu:
   • Only Space owners can access
   • Anyone in the team can view

Content security

Moving content to other teams

Specifies whether board owners are allowed to move their boards to other teams.

1. Go to  {Team name} > Settings tab. 
2. Scroll to Content security.
3. Under Moving content to other teams, tick Allowed or Not allowed.

NOTE: For board owners moving content to another team, the destination team must also allow moving boards between teams.

Copying content

Specifies who can have permission to copy board content.

1. Go to  {Team name} > Settings tab. 
2. Scroll to Content security.
3. For Copying content, tick Only users within the team or Anyone in the organization.

Default setting for copying content

Specifies the default for who can copy board content for newly created boards.

1. Go to  {Team name} > Settings tab. 
2. Scroll to Content security.
3. Under Default setting for copying content, select one of the following options from the drop-down menu:
   • Anyone with board access
   • Team members
   • Team members with editing rights
   • Board owners only

NOTE: Default only. To the extent that organization and team-level settings allow, board owners can change this setting for their boards.

Default classification

Allows the team to override the organization default for board classification.

1. Go to  {Team name} > Settings tab. 
2. Scroll to Content security.
3. Under Default classification, toggle Override organization default to the on position.

Collaboration settings

Enable Co-owner role on boards and Spaces

1. Go to  {Team name} > Settings tab. 
2. Scroll to Collaboration settings.
3. Toggle Enable Co-owner role on boards and Spaces to the on position. 

Next: 5.1 Configuring Miro AI

To continue your Miro Enterprise configuration, specify settings for Miro AI.