Miro uses role-based access control to manage what a user can see or do in the product. Roles are defined on the level of Boards, Projects, Teams, and Companies. Some of the user roles may be inter-dependent, require a specific plan or a paid license.
In this article:
Roles on boards
Owner of a board can define who can have access to the board, can delete and duplicate the board, configure board content settings, move it between projects or teams, set up a password, and save the board backup. Ownership can be transferred to another user.
- Guest editors are users who can edit the content of the board but cannot duplicate it, share it with other users, and use some features. Guest editors can only access public boards.
Commenters can view the board content and leave comments visible to other users on the board.
Viewers can only view the board.
Roles in projects
Available for: Team, Consultant, Business and Enterprise plans
Owner of a project can edit or delete the project, add/remove boards from the project, make the project visible/invisible to the entire team and define specific users' access. Ownership can be transferred to another user.
Editors can add/remove and edit boards in the project, and define specific users' access.
Commenters can comment on all boards in the project.
Viewers can view all boards in the project.
Note that project access and board access complement each other and work at the same time:
- If a user already has a role on a specific board, the role with maximum access takes effect.
- When their membership in a project is revoked, the user loses project-incurred access rights and retains only the roles on boards received directly.
Roles in teams
- Team Admins are members with extended rights to manage users, access rights settings and other team properties. They don’t receive any special level of access to other users' content. If there are a few teams in an account, each of them has its Admin. There can be multiple Admins per team.
Non-team users are users who were invited directly to boards via email, but not to the team itself. They can access the boards but can't create their own ones. Non-team users are available on paid and Education plans only.
On the account level, Billing Admin is also recognized. This status is given to a person who starts the subscription having attached their card to the account.
To see the list of your team users, open Team settings and switch to Active users.
Available on: Enterprise, Consultant, and Business plans
A Company can have several teams under its umbrella, Occasional and Non-Team Users.
- Company Admins are members with extended rights to manage users, team admins, security, access rights settings, and other properties of the Company and teams within it. They don’t receive any special level of access to other users' content (unless they are assigned Content Admin rights on Enterprise plan). There can be multiple Company admins.
- Members are users who were invited to a team of the Company as members. They can access all the team-shared boards and projects as well as create their own boards. Members can have Full or Occasional license. Occasional users consume Day Passes.
Non-team users are users who were only invited directly (via email) to boards in any of the Company’s teams. Non-team users can have Free or Occasional license and can also be converted to Full users. Those Non-team users that can edit boards in the teams consume Day Passes unless their license is changed to Full.
Frequently asked questions
- How can I convert a member to a Non-team user?
- On Consultant, Business, and Enterprise plans you can convert a member to a Non-team user in Company settings > Active users.
- Where can I see what has been changed on my board by a contributor?
- You can check the board Activity list.
- What access level will my invitees get?
- If you invite users as members of your team, they will be able to see all team-shared boards and projects. If you invite them to a particular board without adding to the team, they will only access this board.
- How can I add another Admin to my team?
- Follow these steps. Note that only Admins can promote other users to Admin role.