Miro uses role-based access control to manage what a user can see or do in the product. User roles are defined for boards, Spaces, teams, and companies. Some user roles may require a specific plan or a paid license.
Roles for collaboration
Visitors are one-time Miro users who are not part of a team or organization. Visitors are perfect for quick sharing, instant collaboration or a one-off brainstorm session. Visitors can only access public boards shared with them via a link. Visitors don't have to be registered with Miro and can access public boards without a Miro account. Any plan can invite visitors.
Guests are occasional Miro users but are also not part of a team or organization. Guests are perfect for infrequent collaboration on a private board(s). You can give access to a registered user and revoke their access at any moment. This option is only available on paid plans.
Members are full team participants for ongoing collaboration. Members can access all boards shared with them in a team. They have full access to the plan features and can create their own boards and content.
Learn more about the features available for visitors, guests, and members.
Roles on boards and Spaces
Roles on boards
Roles on boards can be received directly by invitation or indirectly by default sharing settings or sharing a board on the team level. To configure your board access level, open the board's Share dialog and choose from the roles listed below.
Board sharing settings
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Owner
Each board has a board owner. There can only be one board owner per board. The board owner can:
- move the board between teams
- download board backups (on paid plans)
- add co-owners (on Business and Enterprise plan)
- set board password (on paid plans)
- hide frames, use protected lock (on paid plans)
- configure board content settings (on paid plans)
- configure collaboration tools settings
- configure who can share the board
- transfer board ownership to another collaborator
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delete the board
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Co-owner
On Business and Enterprise plans, users can also add board co-owners. Board co-owners can:
- manage board content settings and collaboration tool settings
- hide and reveal frames, add protected lock
- add board password
- download a board backup
- add other co-owners
- change the board cover image and rename the board
- share the board
- configure advanced board sharing permissions
Learn more about board co-owners.
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Editor
Editors can make changes to board content and delete or upload new files. Editors can use various board tools and settings depending on whether they’re a visitor, guest, or member.
Editors can copy the board content if this is allowed in the board content settings.
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Commenters can view the board content and leave comments visible to other users on the board
- Viewers can only view the board
Roles in Spaces
Available for: Starter, Business, Enterprise, and Education plans
Roles in Spaces are used to grant users specific access to multiple (both existing and newly created) boards in the space. Space-level access and participants are set by the space creator and can then be changed by any space editor for each specific participant.
Roles in Spaces can be received directly by invitation or indirectly by default sharing settings or sharing the space on the team level. You can configure access to your space at any time.
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Owner of a space can edit or delete the space, add/remove boards from the space, make the space visible/invisible to the entire team and define specific users' access. Ownership can be transferred to another user.
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Co-owners can be invited to a space, and change access rights of the team and other users in the space but cannot delete a space.
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Editors can edit boards in the space and define specific users' access.
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Commenters can comment on all boards in the space.
- Viewers can view all boards in the space.
Note that space access and board access complement each other and work at the same time:
- If a user already has a role on a specific board, the role with maximum access takes effect
- When their membership in a space is revoked, the user loses space-incurred access rights and retains only the roles on boards received directly
Roles in teams
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Team Admins are members with extended rights to manage users, access rights settings, and other team properties. They don’t receive any special level of access to other users' content. If there are a few teams within a subscription, each of them has its Admin. There can be multiple Admins per team
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Members are users who were invited to a team and can access all team-shared boards and Spaces as well as create their own boards. On paid plans, members always occupy a license in your team
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Guests are users who were invited directly to boards via email, but not to the team itself. They can access the boards but can't create their own ones. Guests are available on paid and Education plans, and guests with edit access are only available on Business plans and on select Enterprise plans
- On the subscription level, Billing Admin is also recognized. This status is given to a person who starts the subscription having attached their card
To see the list of your team users, open Team settings and switch to Active users.
Company level
Available for: Business Plan, Enterprise Plan
A company can have several teams under its umbrella, please see below the roles at a company level, compared to a team level.
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Company Admins are members with extended rights to manage users, Team Admins, security, access rights settings, and other properties of the Company and teams within it. They don’t receive any special level of access to other users' content. There can be multiple Company Admins
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User Admins can create and manage users and teams and manage user licenses. This allows the Company Admin to delegate responsibilities without assigning unnecessary permissions.
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Content Admins can manage and organize content without needing full admin privileges. This role enables precise control over content access, editing, and sharing, ensuring efficient content management while maintaining data security. It's an essential role for companies aiming to delegate content-related tasks securely and effectively.
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Security Admins can view and edit security management-related settings, such as audit logs, authentication settings, collaboration settings, and managed domains.
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Members are those who were provisioned/invited to at least one of the Company's teams. They can access all the team-shared or company-shared boards and Spaces as well as create their own boards
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Guests, previously known as non-team users, are users who are a part of your plan but are not a member of any of the teams. Thus they do not have any access to the boards shared with the team/Company but only to the boards that were specifically shared with them via a direct email invitation
- When adding a guest, these users get a Free license and can be converted to Full members to see & create team boards and access the full functionality of your Miro paid plan.
💡 Learn more about admin roles and their privileges in the Enterprise Plan.
Assigning admin roles
How to assign a User Admin
Available for: Enterprise Plan
- Navigate to your settings.
- Under User Management, click on Admin roles.
- Next to the User Admin role, click the three dots (…) and select Assign role from the dropdown menu.
- Select the user or users you wish to grant User Admin rights to. You can select up to 50 users.
- Click the Assign button to confirm your selection.
- To view all users who have been assigned the User Admin role, click the three dots (…) again, and select View users.
Assigning a User Admin role
To view the permissions assigned to User Admins, click on the User Admin bar, switch to the Privileges tab, and scroll down to to see all User & Team Management permissions.
Viewing User Admin permissions
How to assign a Content Admin
Available for: Enterprise Plan
- Navigate to your settings.
- Under User Management, click on Admin roles.
- Next to the Content Admin role, click the three dots (…) and select Assign role from the dropdown menu.
- Select the user or users you wish to grant Content Admin rights to. You can select up to 50 users.
- Click the Assign button to confirm your selection.
- To view all users who have been assigned the Content Admin role, click the three dots (…) again, and select View users.
Assigning a Content Admin role
To view the permissions assigned to Content Admins, click on the Content Admin bar, switch to the Privileges tab, and scroll down to see all Content permissions.
Viewing Content Admin permissions
✏️ Currently, you can view assigned users in the Admin roles tab. We're planning to expand visibility, allowing these roles to also appear under Active users.