Available for: Enterprise plan
Set up by: Company Admins
You can easily manage user permissions of dozens, hundreds, or thousands of Miro users within your account. Admins can track and filter user lists and view user roles, activity rate, and license consumption. Bulk actions like inviting, adding, and removing users; assigning roles and licenses; and moving users between Teams within the account are now simplified. Save time and gain additional transparency into how your Miro account functions by mastering quick administrative operations in Miro.
In this article:
Active users section
To open Team settings, click the team name on your dashboard.
From there you can access Active users tab on Team level. In this section, Company and Team Admins can add or remove users from the team and promote to or revoke Team Admins.
✏️ Team Admins can invite new team members if this is allowed in Invitation settings.
Active users page on Team level
To see the full list of the users that have access to your account, go to Company settings. On the left-hand side, under the User and Team Management headline, select the Active users tab. You will see the list of all the users that are added or invited to the teams or boards within the particular account.
✏️ To get to Company settings from team settings, click Company in the upper-left corner.
Getting to the list of Active users on Company level
💡 As a Company Admin, you can download a full list of users in your organization (filters don't apply). Find the Download button near the heading Active users.
Download a list of active users in CSV
In the Active users section, you will see the entire list of users separated by Role, License, Teams, and Activity.
The Role defines the access levels within the account. While Company Admin is the most powerful role with the editing rights for the account settings, a Non-Team User can only access the boards that they are invited to. Learn more in the article about access levels.
The License mark shows if a user is consuming a Full license, a Day Pass, or their presense in the account is free.
The Teams is a number of Teams within the account a user is added to.
The Last activity day shows when a user has opened any board belonging to the account. You can filter and see all the users that were active/inactive during the past 30/60/90 days.
As a Company Admin, you can change the role, the license, and the number of teams for any user or group of users. You can also deactivate a user and then remove them.
The drop-down menu shows what you can change for a particular user
💡 The advanced user management system helps you manage the resources you’ve purchased more effectively. For example, if you have Flexible Licensing Program activated for your account, you can convert inactive users to Free Restricted.
If you have dozens, hundreds, or thousands of Miro users search by email and name or filter the list by 4 above-mentioned criteria to find anyone quicker. You can also hide invited users to see only registered Miro users in your account.
As an Admin, you can filter user list by Role, License, Teams, or Activity. Hide invited users if necessary
The bulk actions button helps you manage user groups faster. Select several users to apply necessary changes in bulk.
Select several users and apply any changes in bulk
Bulk manage Active users
In the Active users list select the list of users to apply one of the actions below.
Bulk manage Team membership
Add users to several Teams with or without removing from the current ones
Add users to a new Team (create a new one)
Bulk manage Licenses and Roles
Bulk deactivate users.
Bulk manage Invitations
Scroll down to the end of the Active users list to see invited users (non-registered users that were sent invitations to join your account less than 30 days ago and have not registered with Miro yet). Select the list of invitees to apply one of the actions below.
Bulk manage Team membership
1. Add users to several Teams with or without removing from the current ones
2. Add users to a new Team (create a new one)
Bulk deactivate (available on Enterprise plan)
- Bulk change user licenses.
Bulk manage team membership
In the Teams list select the Team where you would like to change the users. Once you select the users, you can apply bulk actions.
Bulk delete from the team.
Bulk delete users from a particular team
User profile is an individual and editable status card for each user within your account. Opposite to bulk management, you can see the status and manage a person individually. Each user has a User profile with a picture, name, email, number of boards, number of projects, number of templates, current Teams, and license. To open a User profile, select Edit user info.
Company Admins can change the team membership and grant Admin rights to a user directly from the personal status cards. Note that Admins cannot change such user details as name, profile picture, email - instead, the users can do that in their Profile settings. If you use SSO, the data is automatically attributed by your identity provider upon successful login.
Editable user profile