User Groups

Who can do it: (Setup) Company admins, Team members can share to user groups, but must be org-enabled by Company admin to create user groups
Which plans: Enterprise
Which platforms: Browser, Desktop, Mobile

As Company admin, User Groups enable you to manage access to content for groups of users, instead of sharing with each individual member. You create User Groups for your organization, you can optionally enable anyone in your organization to create and manage their own User Groups.

NOTE: For most Enterprise organizations, Member Created User Groups is enabled by default. To verify or disable users from creating their own user groups, as Company admin, in Admin Console go to Security > Sharing.

All members of your organization can see and share their content with User Groups that you, or team members in your enabled organization, create.

This article explains using User Groups for Company admins, and User Groups for team members.

For more general information about the capability, see User Groups overview.

✏️ To learn about managing User Groups via SCIM, contact your Miro CSM or Support.

Company admin guide

Create a User Group

1. As Company admin, go to Admin Console.
2. Go to Users > Groups.
3. In the top-right, click + Create group.
   The Create new group modal opens.
4. Name your group.
5. (Optional) Add a description for your new group. You can always add or edit your description later.
6. Click Create group.
   Your new group is added to the Groups view.

Add users to a User Group

1. In Admin Console, go to Users > Groups.
2. For the User Group you want to manage, select the three-dots (...) at the end of the row.
3. Click Add users.
   The Add users modal opens.
4. To locate your user(s), search by name or email.
5. Tick each user you want to add.
6. Click Add selected users.
   Each selected user is added to your User Group. 

Add User Group to teams

1. In Admin Console, go to Users > Groups.
2. For the User Group you want to manage, select the three-dots (...) at the end of the row.
3. Click Add to teams.
   The Add group to teams modal opens.
4. To locate your team(s), search by name.
5. Tick each team that you want your User Group to join.

6. Click Add.
   Your User Group has joined each team that you selected.

   ✏️ User Group members have edit access to all content in each team you selected.

Edit a User Group

1. In Admin Console, go to Users > Groups.
2. For the User Group you want to manage, select the three-dots (...) at the end of the row.
3. Click Edit group.
   The Edit group modal opens.
4. (Optional) Rename your group.
5. (Optional) Add a description for your new group.
6. Click Save.

Delete a User Group

⚠️ Deleting a User Group cannot be undone. By deleting a User Group, some users may be removed from some teams.

1. In Admin Console, go to Users > Groups.
2. For the User Group you want to manage, select the three-dots (...) at the end of the row.
3. Click Delete group.
   The Delete {User Group name} modal opens.
4. Click Delete.
   The User Group is permanently deleted.

Enable Member Created User Groups

As Company Admin, you can enable any team member in your organization to create and manage their own User Groups.

1. In Admin Console, go to Security > Sharing.
2. Under User Groups, toggle any of the following to the on position:
   • Allow all members to create user groups
     Enables anyone in your organization to create and manage their own user groups.
   • Set user groups to private
     Restricts users to view only the user groups where they are added.

Your changes are saved automatically. Any team member in your organization can now create their own user groups.

User guide

Share a board with a User Group

Team members can share a board with any User Group in their organization. The board is shared with all members in that User Group.

Follow these steps:

1. On a Miro board, in the top-right click Share.
   A modal opens.
2. Enter the name of your target User Group.
3. From the auto-populated options, select the User Group.
4. (Optional) Update permissions. Default: Can edit.
5. (Optional) Add a custom message.
6. Click Send invitations.
   Each user in the User Group receives an email invitation to access your board.

Share a Space with a User Group

Team members can share a Space with any User Group in their organization, and specify permissions. The Space is shared with all members in that User Group.

Follow these steps:

1. From the Miro dashboard, for the Space you want to share click the vertical three-dots to open the Options menu.

   💡 Alternatively, in the Spaces sidebar, at the top click the vertical three-dots to open the Options menu.

2. Click Share.
   The Share Space '{Space Name}' modal opens.
3. Enter the User Group name.
4. (Optional) Update permissions. Default: Can edit.
5. (Optional) Add a custom message.
6. Click Send invitations.
   Each member in the User Group receives an email invitation to access your Space.

✏️ Members added to the User Group have access to shared Spaces automatically. For members removed from the User Group, their access is automatically revoked.

Create a Member Create User Group

If your Company admin has enabled Member Created User Groups, then as a non-admin you can create and manage your own user groups.

1. On any Miro board, in the top-right click Share.
   The share modal opens.
2. Enter email addresses, or invite members from the team, that you want to add.
   • If you are creating a user group for the first time, a pop-over opens that invites you to add all collaborators to a user group.
   • If you have previously created a user group, then the Create user group button already shows in the share modal.
3. Click Create new user group.
   The Create new user group modal opens.
4. Name your user group. You can optionally add a description, and add more members.
5. Click Create user group.
   Your user group is created and added to the share modal. You can continue to share your board with all members of your user group.