Learn how to manage invitations to your Enterprise Plan, including how to add or remove team members, change invitation permissions, and manage Guests.
Admin console update in phased rollout
Miro’s new admin console makes essential administration workflows easier to perform with reorganized settings, and improved common UX patterns. The new admin console is rolling out over several weeks.
To see an overview of all changes, see Miro's new Admin Console (BETA).
Relevant for: Enterprise Plan
Who can do it: Company Admin
How to invite new members
There are three ways to invite new members to a team. Depending on your team privacy settings some invitation options may not be available.
Learn more about Invitation settings on Enterprise Plan.
- Open the teams list from your dashboard.
- Click on the users icon next to the team name you'd like to add users to.
- The team settings panel will open.
- Click Add people to team.
- Enter the email addresses of the people you'd like to add, or click on Add users from Company.
- Choose whether you want to add them as Free members or Free restricted members.
- Click on Send invitations.
Inviting new team members
- Open your Company settings.
- Go to Teams.
- Click on the Team you want to add members to.
- The team settings panel will open.
- Click Add people to team.
- Enter the email addresses of the people you'd like to add, or click on Add users from Company.
- Choose whether you want to add them as Free members or Free restricted members.
- Click on Send invitations.
Adding team members from the Team settings
- Open your Company settings.
- Go to Users > All users > Active users.
- Click Invite people in the top-right corner.
- A dialog will open.
- Enter emails (up to 500) of the users you want to invite or click Add users from Company and select users from the list.
- Click the + Add teams button to select which team(s) the users should be added to.
- Click Send invitations.
Inviting new members from the Company settings
What happens after inviting new team members
All invitees will receive an email notification with a link. When the invitee clicks on the link in the email, new users will be asked to sign up, while existing users can log in.
Registered Miro users will immediately find the new team on the left sidebar of their dashboard upon signing in.
Non-registered Miro users will have 30 days to activate the invite. Reminder emails will be sent on the 3rd, 7th, 14th, 21st, and 28th days. On the 30th day the invitation expires, and the user is deleted from the active user list.
Managing invites on the Flexible Licensing Program (FLP)
Relevant for: Enterprise Plan
Who can do it: Company Admin
On FLP subscriptions, Company Admins have full control over the invitation flow including conflicting permissions and deactivations cases. For example, admins can first reactivate a user and then change their permissions.
Permissions
If a user is already enrolled in your Enterprise subscription and you extend an invitation with altered permission levels, you will have the option to modify their existing permissions, extend the invitation with their current permission settings, or exclude them from the invitation altogether.Choosing the permission level for an existing user
The option to reactivate a user or remove them from the invitation
Managing Guest invites
You can invite users to a board without adding them as a team member by inviting them as Guests.
The level of access a Guest may have (view, comment, or edit) depends on your license type and team permissions.
| License type | Non-flexible licensing (non-FLP) | Flexible Licensing Program (FLP) |
| Guests | Can comment and view |
External guests with an email outside your company domains can edit |
Learn more about user roles on the Flexible Licensing Program.
Inviting external guests on the Flexible Licensing Program (FLP)
✏️ External guests are guests outside your company domain. They will have an external company email.
You can invite external Guests with editing access on an FLP license without adding them as a team member and using up a license:
- If the option to invite external guests with edit access is enabled for your Enterprise Plan. For more details, please reach out to your Miro contact person.
- If the invitee is already a Full or Free Member of another team within the same Enterprise subscription. You can invite existing Members to edit a specific board as a Guest.
How to invite a Guest to a board
When sharing a board, enter the email address of the user and select can view or can comment from the dropdown.
Sharing a board with a Guest with commenting access
If you have permissions to invite members to a board, you will see a pop-up with two options when inviting someone with edit access. One of the options is to add them as a Guest, which gives them access to the current board only. The other option is to add them as a Member, which would also give them access to other boards within the team.
To invite someone as a Guest with edit access, choose Add them to this board only in the dialog.
Users with a Free Restricted license cannot be invited as Guests with edit access. The Company Admin will need to revoke the Free Restricted license first.
Team invitation settings for Guests
Company Admins can see all current Guests in their Company settings > Users > Active users.
Guests can only access the boards they’re invited to, and can request additional access to the team. Learn more about collaboration with Guests.
Company Admins can restrict Guests in the Invitation settings. Admins can also set up automatic deactivation of inactive guests. You can also allow Guests outside your allowed company domains.
Manage ongoing invitations
Who can do it: Company Admin
To filter and manage all your invitations in one place go to your Company settings > Users > Access requests.
Under License requests you will see the list of non-registered emails that have received and not accepted an invitation to Miro within the last 30 days. You can also see when they were invited and who invited them.
If an invitee doesn't accept the invitation within 30 days, it expires and the user is deleted from the list. To resend the invitation, simply invite the user again.
Revoke an invitation
If you need to cancel an invitation, click the X icon next to a user.
Bulk-revoke invites
Company Admins are able to bulk-revoke invites.
Navigate to Company settings > Users > Access requests to see the list of invites. You can select several users by checking boxes on the left side. You can select up to 50 users at once.
💡 More bulk actions are available in the Active users list. Scroll down to the end of the Active users list to see invited users. Select the list of invitees to add them to teams.