Flexible Licensing Program (FLP) enables unlimited Free and Free Restricted licenses available to all newcomers. Read this article to learn more about the difference between the licenses and the advanced license management options that you get as soon as Flexible Licensing Program is activated.
Available for: Enterprise plan
Set up by: Company admins
Default license: Free vs. Free Restricted
Enterprise customers with active FLP can choose the default license that their company users will get when joining the account: Free or Free Restricted. Please approach your Account Executive or Customer Success Manager to set the default license.
Free license is automatically converted to Full, as soon as a Free member activates a paid feature: create a board or start editing a board in the account. The user license stays Free as long as they just view or comment boards.
Free Restricted license on active FLP accounts allows a user to view and comment on boards in the teams they participate in and to request edit access from Company Admins.
✏️ Company admins can configure request management settings.
Free Restricted users can request the license upgrade
The default license designates user experience for newcomers invited to the account by its members or joining it via automated ways such as Just In Time Provisioning, Domain Control, or SCIM.
Company admins, however, have an option to select a license for their invitees. Select Free Restricted license to invite the user without editing rights; select Free and the invitee will be assigned a Full license as soon as they start editing or creating new boards. Please note, if an invitee is already a member of your organization, their license will not be affected.
Company admins can grant Free or Free Restricted license to their invitee
License Management
As a Company admin, you can easily downgrade users to Free Restricted in Company settings > Active users.
Company admins on FLP subscriptions can downgrade a user to Free Restricted at any time
If FLP is enabled for your subscription, you can invite as many Full members to your account as you wish and downgrade inactive users to Free Restricted at any time. FLP helps you decide how many additional licenses you may need for your organization to true-up your contract accordingly.
Once a user is downgraded to Free Restricted, their access to boards will be limited to view and comment only. They will be able to change sharing settings of their boards and to request editing access.
FLP also allows inviting Free Non-team editors to particular boards. Please approach your Account Executive or Customer Success Manager for details.