Custom templates

Create and share custom templates to standardize processes and avoid duplicating work.

Available for: Starter, Business, Enterprise, and Education plans
Who can do it: Team Members

Creating a custom template

Using and managing your templates

Mix and match templates together

You can add as many templates to your board as you want. Feel free to mix templates to best suit your project’s needs.

See a preview, get details, and use a custom template

When viewing custom templates, the template creator's name and profile picture is shown below the template card. Hover over a template to see the options to use it or see the template preview.

Custom templates on the template picker

Preview helps to easily identify the right template before adding it to a board. The preview shows the template name, description, and a small example of the template. You can also edit and delete your template here.

✏️ If you want to change the board preview area, edit your template and reset the start view area.

Custom template preview

Edit and delete your template

Set up by: Template owners, Company Admins with Content Admin permissions (on Enterprise plan)

⚠️ Company Admins with Content Admin permissions can only delete templates and edit board details, they cannot edit the content on the board.

You can easily modify or remove templates that you created. To edit or delete a template: 

1. Navigate within the template gallery to the template you want to edit or delete.
2. Hover over the template you want to affect, and click the three dots on the context menu. The following options will appear:
   - Edit
   - DeleteEdit and Delete buttons in the template picker
   
   
3. To edit the template details, click the Edit option.
4. Click the template’s name in the top-left corner. You can change the name, description, preview area, and sharing options. Click Save changes when you’re finished.
   
5. To delete a template, click the Delete option. This will immediately delete your template. If you want to undo this delete, a message will appear at the bottom of your board with an option to Undo the deletion.

Collaborative template editing

Who can do it: Board Owners and Editors, anyone with sharing permissions

Editing custom templates can now be done collaboratively, eliminating the need for version control and back-and-forth emails. Through sharing and collaboration tools, teams can work seamlessly to create templates for their groups or for the whole company. 

To enable sharing and collaboration, do the following:

1. Click the Tempates icon from the creation toolbar.
2. Select the template you want to edit, click … in the top-right corner of the template and choose Edit.
3. When the template loads, it will have its own unique URL. You can now click the Share button and choose who you want to invite to collaborate with you. 
4. You and your collaborators will now see the “Show collaborators’ cursors” and “Comment” toolbar buttons, and everyone invited will be able to work together on the template.
5. When you’re finished editing, click Save and exit in the top-left corner of your board to save your changes.
   Enabling collaboration on custom templates
   

Accessing Company and Team templates

For easier navigation, both Company and Team templates can now be found under a single, personalized company name in the Custom Templates section. This will display the name of the company as found in your Company settings, followed by the word 'templates' (for instance, Mycompany templates).

When you access this area, you’ll see two tabs at the top of of right-hand panel: Company and Team. Any templates you created under or shared with your team will be found in the Team tab. Any templates shared with the company will be found under the Compay tab.
Navigating custom templates with Company and Team tabs

Feature a custom template

Available for: Starter, Business, and Enterprise plans
Who can do it: Company Admins

Company Admins can feature templates that support their internal best practices and unique ways of working. Featured templates have a blue badge, and appear at the top of a custom templates folder. Users can easily find and reuse featured custom templates.  

To feature a template, open the template page, scroll down to About this template and click Make featured.

Featuring a custom template

Sharing a custom template

Access levels for templates

Keep templates private or share them with your team or company to avoid duplicating efforts.

There are three access levels for custom templates: Personal, Team, and Company.

• Personal templates are visible to their creator only
• Shared with the team templates are available to every team member
• Shared with the company templates are shared across all teams within the subscription

✏️ On Business Plan, all team members can publish company templates without prior admin approval. This setting is applied by default. 

You can update your access levels from the Templates picker by entering edit mode:

1. Click the Templates button from the Creation toolbar.
2. Choose the access level your template lives in (Personal, Team, Company). 
3. Click the three dots in the upper right corner of your template and choose Edit.
4. Click the name of the template in the upper-left corner of the board, change your access level, and then click Save changes to update.

Sharing links  for templates

Sharing links helps you direct others to quickly find the right template, extends the reach of recommended resources, and helps you to create your own private Miroverse.

Navigate to the template you want to share and copy the sharing link in two ways:

• Click the three dots on the context menu and select Copy link
• Click preview to see the template details and select Copy link to share in the top right

The option to copy a template link on the template preview

When opening the link, your team member will land on the template preview page. Note that you can only copy links to Team and Company templates.

✏️ Visibility notes indicate who can view certain custom templates. These are indicated by clicking the three dots on a template card (visible to), and in the template preview (visible only to). For example, if you create a template only for the developer team, when someone previews the template, they will see “Visible only to Developer team”.

Company templates and admin features

Available for: Enterprise Plan, Business Plan
Set up by: Company Admins

Several template features are available to Company Admins:

• Create company templates
• Manage (edit and delete) shared Company / Team templates
• Get Admin insights into template usage

Learn more about sharing policies on the Enterprise Plan.

Create company templates Manage shared templates Get Admin insights

On Enterprise and Business plans, Company Admins are able to share a custom template with the entire Company so that users from all existing and future teams can utilize them.

All team members on Business Plan can create templates and share with the company. 

For team members on Enterprise Plan, this ability depends on options set by the Company Admin. 

Company Admins can share a custom template with the whole company

You can easily identify Company templates as those tagged with a COMPANY tag. Note that the COMPANY tag is only visible in template search results.

Company templates with a tag

If Content Admin permissions are enabled for your Enterprise plan, you can change the custom templates that are shared with a team or with a company to hide the templates that should not be shared outside of specific teams. Navigate to the Custom Templates section and choose the appropriate option, and you'll be able to edit or delete any of the templates created here. Learn more about the Content Admin permissions.

✏️ Company Admins can edit anything in the template settings modal, but they cannot edit the board content itself.

See which templates are used most often and whether people are using your custom templates. Company Admins on Enterprise plan can see how many times Miro, Miroverse, and/or custom templates have been used at your company in the past year and 30 days in the Admin Insights panel. Learn more about the Admin Insights panel. Popular templates in Insights

Frequently asked questions