User Groups

Who can do it: (Setup) Company admins, Team members
Which plans: Enterprise
Which platforms: Browser, Desktop, Mobile

As Company admin, User Groups enable you to manage access to content for groups of users, instead of sharing with each individual member. All members of your organization can see and share their content with User Groups that you create.

This article explains how to create, manage, and share content with User Groups. For more general information about the capability, see User Groups overview.

✏️ To learn about managing User Groups via SCIM, contact your Miro CSM or Support.

Company admin guide

Create a User Group

1. As Company admin, go to Admin Console.
2. Go to Users > Groups.
3. In the top-right, click + Create group.
   The Create new group modal opens.
4. Name your group.
5. (Optional) Add a description for your new group. You can always add or edit your description later.
6. Click Create group.
   Your new group is added to the Groups view.

Add users to a User Group

1. In Admin Console, go to Users > Groups.
2. For the User Group you want to manage, select the three-dots (...) at the end of the row.
3. Click Add users.
   The Add users modal opens.
4. To locate your user(s), search by name or email.
5. Tick each user you want to add.
6. Click Add selected users.
   Each selected user is added to your User Group. 

Add User Group to teams

1. In Admin Console, go to Users > Groups.
2. For the User Group you want to manage, select the three-dots (...) at the end of the row.
3. Click Add to teams.
   The Add group to teams modal opens.
4. To locate your team(s), search by name.
5. Tick each team that you want your User Group to join.

6. Click Add.
   Your User Group has joined each team that you selected.

   ✏️ User Group members have edit access to all content in each team you selected.

Edit a User Group

1. In Admin Console, go to Users > Groups.
2. For the User Group you want to manage, select the three-dots (...) at the end of the row.
3. Click Edit group.
   The Edit group modal opens.
4. (Optional) Rename your group.
5. (Optional) Add a description for your new group.
6. Click Save.

Delete a User Group

⚠️ Deleting a User Group cannot be undone. By deleting a User Group, some users may be removed from some teams.

1. In Admin Console, go to Users > Groups.
2. For the User Group you want to manage, select the three-dots (...) at the end of the row.
3. Click Delete group.
   The Delete {User Group name} modal opens.
4. Click Delete.
   The User Group is permanently deleted.

User guide

Share a board with a User Group

Team members can share a board with any User Group in their organization. The board is shared with all members in that User Group.

Follow these steps:

1. On a Miro board, in the top-right click Share.
   A modal opens.
2. Enter the name of your target User Group.
3. From the auto-populated options, select the User Group.
4. (Optional) Update permissions. Default: Can edit.
5. (Optional) Add a custom message.
6. Click Send invitations.
   Each user in the User Group receives an email invitation to access your board.

Share a Space with a User Group

Team members can share a Space with any User Group in their organization, and specify permissions. The Space is shared with all members in that User Group.

Follow these steps:

1. From the Miro dashboard, for the Space you want to share click the vertical three-dots to open the Options menu.

   💡 Alternatively, in the Spaces sidebar, at the top click the vertical three-dots to open the Options menu.

2. Click Share.
   The Share Space '{Space Name}' modal opens.
3. Enter the User Group name.
4. (Optional) Update permissions. Default: Can edit.
5. (Optional) Add a custom message.
6. Click Send invitations.
   Each member in the User Group receives an email invitation to access your Space.

✏️ Members added to the User Group have access to shared Spaces automatically. For members removed from the User Group, their access is automatically revoked.