The role and the license are the main factors that determine the user access level to the assets in your Enterprise plan.
Available for: Enterprise plans
Roles
There are several possible roles within the Enterprise plan in Miro. Roles define users' access level to the content and settings of the Enterprise plan.
Company Admin — can see and manage all the teams within the Enterprise company.
Member — can create and edit boards; sees but can’t manage the Enterprise company and teams.
Guest — can view, comment, edit (on some subscriptions) only boards that they are invited to; can’t create and own boards. Can’t see the company and teams within it.
Team Admin (in Team settings) - can manage particular team's attributes.
User roles on Enterprise plan
License consumption
There are several possible license types that you can assign to users. The license defines whether you need to pay for user access to the plan.
Full — unlimited usage.
Free — on standard Enterprise plans (without Flexible Licensing Program), viewing and commenting option for guests only. On Enterprise subscriptions with Flexible Licensing Program activated, there can also be members with Free license who are automatically converted to Full once they use a paid feature (creates a new board or starts editing a board in the Enterprise plan or gets invited to edit the board). Learn more in the article: License management on FLP subscriptions.
Free Restricted - viewing and commenting with the option to request editing access. On standard (non-FLP) Enterprise plans, Free Restricted is assigned as soon as the subscription runs out of paid Full licenses. On FLP plans, users can be assigned a Free Restricted license automatically when joining the plan or by Company Admin. Learn more in the article: Free Restricted license.
User rights on Flexible license versus non-Flexible license programs
An overview of user roles and licenses on standard Enterprise plans:
without Flexible Licensing Program
| ROLE | Company Admin | Member | Guest |
| LICENSE | Full | Full | |
| Free | |||
| Manage and edit the whole company | ✔ | ✘ | ✘ |
| Manage teams within the company | ✔ | ✘ | ✘ |
| Create boards and projects | ✔ | ✔ | ✘ |
| Edit shared boards | ✔ | ✔ | ✘ |
| View and comment on shared boards | ✔ | ✔ | ✔ |
with Flexible Licensing Program:
| ROLE | Company Admin |
Member |
Guest |
|||||
| LICENSE | Full | Full | Free |
|||||
| Free | Free | Free Restricted | ||||||
| Free Restricted | Free Restricted | |||||||
| Manage and edit the whole company | ✔ | ✔ | ✔ | ✘ | ✘ | ✘ | ✘ | ✘ |
| Manage teams within the company | ✔ | ✔ | ✔ | ✘ | ✘ | ✘ | ✘ | ✘ |
|
Create boards and projects |
✔ | auto-convert | ✘ | ✔ | auto-convert | ✘ | ✘ | ✘ |
| Edit shared boards | ✔ | auto-convert | ✘ | ✔ | auto-convert | ✘ | ✔ (on some subscrip tions) |
✘ |
| View and comment on shared boards | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
Frequently asked questions
- Where do I learn more about board and project access?
- Take a look at these articles: Access rights and board ownership, Projects, Roles in Miro. - How can I downgrade a user's license?
- On Enterprise FLP subscriptions, Company Admins can change user license to Free Restricted in Company or Team settings > Active users. - In order to be a member of two teams, do I need to have a license in each team?
- If the teams are a part of one Enterprise subscription, you need one license only. If the teams are associated with different subscriptions, you need a license in every team.