The role and the license are the main factors that determine the user access level to the assets in your account.
Available for: Enterprise plans
There are several possible roles within the Enterprise accounts in Miro. Roles define users' access level to the account content and settings.
Company Admin — can see and manage all the teams on the Enterprise account.
Member — can create and edit boards; sees but can’t manage the account.
Guest — can view, comment, edit (on some accounts) only boards that they are invited to; can’t create and own boards. Can’t see the account or teams.
Team Admin (in Team settings) - can manage particular team's attributes.
User roles on Enterprise plan
There are several possible license types that you can assign to users. The license defines whether you need to pay for user access to the account.
Full — unlimited usage.
Free — on standard accounts (without Flexible Licensing Program), viewing and commenting option for guests only. On Enterprise subscriptions with Flexible Licensing Program activated, there can also be members with Free license who are automatically converted to Full once they use a paid feature (creates a new board or starts editing a board in the account or gets invited to edit a board in the account). Learn more in the article: License management on FLP subscriptions.
Free Restricted - viewing and commenting with the option to request editing access. On standard (non-FLP) Enterprise accounts, Free Restricted is assigned as soon as the subscription runs out of paid Full licenses. On FLP accounts, users can be assigned Free Restricted license automatically when joining the account or by Company admin. Learn more in the article: Free Restricted license.
Here's an overview of user roles and licenses on standard accounts without Flexible Licensing Program:
|Manage and edit the account (Company)||✔||✘||✘|
|Manage teams within the account||✔||✘||✘|
|Create boards and projects||✔||✔||✘|
|Edit shared boards||✔||✔||✘|
|View and comment on shared boards||✔||✔||✔|
Overview of user roles and licenses on Enterprise accounts with Flexible Licensing Program activated:
|Free Restricted||Free Restricted|
|Manage and edit the account (Company)||✔||✔||✔||✘||✘||✘||✘||✘|
|Manage teams within the account||✔||✔||✔||✘||✘||✘||✘||✘|
Create boards and projects
|Edit shared boards||✔||auto-convert||✘||✔||auto-convert||✘||✔
(on some accounts)
|View and comment on shared boards||✔||✔||✔||✔||✔||✔||✔||✔|
Frequently asked questions
- Where do I learn more about board and project access?
- Take a look at these articles: Access rights and board ownership, Projects, Roles in Miro.
- How can I downgrade a user's license?
- On Enterprise FLP subscriptions, Company Admins can change user license to Free Restricted in Company or Team settings > Active users.
- In order to be a member of two teams, do I need to have a license in each team?
- If the teams are a part of one Enterprise subscription, you need one license only. If the teams are associated with different subscriptions, you need a license in every team.