While working on the board, you may need to quickly notify someone about the changes you’re making. You can do that by simply @mentioning them in a comment or chat.
Mentions available on the board:
@team member notifies a particular person directly
@board notifies everyone this board is shared explicitly with
@thread notifies team members left comments in a thread
@project notifies project members
@team notifies all your team
Use @ followed by the collaborator’s name when you need to reach out a few team members you know exactly and don't want to bother anyone else.
When to use @team member:
- Ask an editor to provide more details.
- Pass your work for review to a team member once you are done.
- Reach an expert from your team in a field you are currently working on.
✏️ Note: you can mention as many team members as you need (except yourself) and consider adding people you are working with frequently to board explicitly or to project to unlock mass mentions to speed up your communication.
Use @board when working with team members and someone outside of your team. It's perfect for a collaboration with non-team users (if available in your plan) and a group of team members from different teams or projects.
When to use @board:
- Ask for inputs from all participants.
- Request feedback after a meeting.
- Tell about significant updates on a board.
✏️ Note: @board doesn't include your project or team members if a board is shared with them. Combine @board and @project for more complex cases!
Use @thread when you need the attention of people who are actively participating in a particular thread. It's perfect for when you want to keep a discussion with a group of involved people.
When to use @thread:
- Continue a discussion without mentioning every single participator.
- Decide together whether this thread is resolved.
- Confirm on actions taken.
Use @project when working on a board from a project (if available in your plan) and attention from all project team is required.
When to use @project:
- Ask project status updates.
- Update a project team about a change in deadlines.
- Introduce a new project team member working on a specific part.
💡 Tip: Combine @project and direct mentions to get insights from the cross-functional team.
Use @team for team shared boards to let everyone know about a particular request.
When to use @team:
- Invite everyone to comment on general strategy.
- Collect feedback on organizational structure and process blueprint.
- Ask everyone for inputs during team-wide ideation.
✏️ Note: don't forget to share board not only for viewing but also for editing and commenting.