Access Rights and Board Ownership

Miro boards provide different levels of access: viewing, commenting, and editing. Read the article to learn more about each type of permissions and the way you can manage user access. 

In this article:

1. Setting up access rights
   1.1 Board owner
   1.2 Editor
   1.3 Commenter
   1.4 Viewer
   1.5 Board access request
2. Board access levels
3. Changing access rights
4. Transferring the ownership to another board collaborator
5. Frequently asked questions

Setting up access rights

Whenever you share a board via the Share window, you can specify access rights by choosing either Can edit, Can comment or Can view.

💡 For more details on sharing boards and inviting collaborators, please see here.
💡 Check here how different levels of access work together.

Sharing a board with a commentor

Board owner rights

There can be only one Board owner. Unlike any other board user, the board owner can

• move the board between accounts
• download board backups (on paid plans)
• delete the board
• hide frames, use protected lock (on paid plans). 

The option to delete a board is available for Board owner only on Free, Team, Consultant, Business, and Education Plans. On Enterprise plan with Content Admin permissions enabled, Company Admins can also remove other users' boards.

✏️ Board owners on the Team, Consultant, Business, Enterprise, and Education plans can configure board content settings.

Editor rights

Editors get full access to all the tools on the board - they can make changes to the content, delete or upload new files.

Team editors who were explicitly invited to boards via email or have access to the board because they are part of a project or team in Miro can edit access rights of other members and add new collaborators.

⚠️ Guest editors' rights on boards are limited - find more details on this page.

Commenter rights

Commenters can view the board and leave comments on it. Registered Commenters can join video chat or voting session and see running timer. Commenters are not able to edit the board and share it. 

Commenter's mode

Viewer rights

Viewers can't make any changes to the board, they can only see its contents. Their toolbox only displays the zoom and map options, while the tools on the toolbar are not available. Registered Viewers can join video chat or voting sessions, and see running timer.

If there are Frames on the board, Viewers can see the options to switch between them as well in the Frame Panel.

Viewer's mode

Board access request

If you follow the board link and see this message, it means that the board is not shared with you yet:

Requesting access to the board

💡 To view, comment or edit board, click Request Access. This will send an email message to all Editors on the board on Free, Team, Consultant, Business, Education Plans and to the Board owner on the Enterprise Plan. They will be able to provide you with access and define your access rights.

If the board is shared with you but with viewing or commenting rights only, you can request editing access using the button in the top right corner. Please note that this feature is not supported on the Education plan.

Requesting editor rights

Board access levels

Boards in Miro can be shared on different levels:

• board (when you invite specific users via email)
• team (note that all boards are always shared with the whole team on Free plan)
• public
• project (not available on Free plan)
• Company (available on Enterprise plan only)

You can configure all the levels on the board Share menu:

If a board is shared on different levels, the level with higher access applies to a user. Please see an example: a team member is invited to a board via email as a Commenter; however, the board is shared with the whole team with editing access. In this case, the team level access applies to the user and they can edit the board.

Changing access rights

To edit access rights of explicitly invited collaborators on the board:

1. Click on the Share button in the top-right corner.
2. Open Sharing settings. You will see the list of people who have access to the board.
3. Specify access rights for a chosen user by clicking on the drop-down lists which state their current access rights. Here you can also remove collaborators. The Board owner will also see the option to make another user the Owner of the board (thus signing away the ownership)
4. Confirm the change by clicking Done.

You can also change team/project/Company/public access.

Please note that if the board is shared via other means (with the whole team, a project, with Company, or publicly), the user whose rights have been degraded may retain the previous level of access via team/project/Company/public sharing.

The Board owner is changing access rights for an existing collaborator

Transferring board ownership to another board collaborator

Set up by: the current Board owner, Company admins on Enterprise plan with Content Admin permissions enabled

⚠️ To transfer the ownership of the board the owner-to-be should be a member of the team where the board belongs and be specifically added to the board via email/Slack (be on the list of the collaborators).

When you confirm ownership transfer, you will not be able to undo this action.

1. Click Sharing settings on the board Share menu (if you do not have the button, please explicitly invite the owner-to-be to the board).
2. Choose Is owner on the user's menu and confirm your action.

Transferring board ownership to another team member

✏️ If a user left your company, Admins can remove them from the account and take ownership of all their content. See how you can remove users: on Enterprise plan, on all other Miro plans.

Frequently asked questions

1. I removed a user from my board but that user is still present on the board. How do I stop the user's access?
   - The user who is not invited directly can still access your board if it is shared via other means (team/project/Company/public access). Please check board sharing settings and remove the access.
   
   
2. How do I create a private board?
   - Please see here.
   
   
3. How do I check who is the Board owner?
   - Team editors who were explicitly invited to boards via email or have access to the board because they are part of a project or team in Miro can open the board Share menu > Sharing settings and see the Board owner's name. Other users don't have access to the Share menu. If you received an invitation to the board, you can see the inviter's name in the notification.
   
   
4. I created a board but the board does not belong to me anymore. How did I lose the board ownership?
   - Admins can remove team members and assign their boards to themselves or other admins. On Enterprise plan with enabled Content Admin rights, Company Admins can reassign boards of other users. 
   You can find the board link in your browser history or Miro emails, follow it, and request access. If the board was deleted, you may ask the admin to restore it.
   
   
5. How do I transfer my board out of a team?
   - You can move your board to another team if you're a member of several teams. If you're not, you can create your own team. 
   
   
6. Can I transfer my board to a user who is not a member of my team?
   - No, you can only assign board ownership to your team members. As a workaround, the user can create a copy of your board in their own team (please make sure that this is allowed in Board Content settings). The person should be a registered Miro user and a member of another team.