In some cases you may want to invite external users to your board without making them full members of your team - like if you’re working on a project with a consultant, client or colleague.
All users have the option to share boards with Visitors using a public board link. Paid plan users also have the option to share boards with Guests. The difference between Visitors and Guests is the amount of security you have over a board and the level of access you can provide to individual users.
Our recommendation is to invite:
- Visitors when you're working on one-time collaboration
- Guests when you're occasionally collaborating with clients or partners
- Full team members for frequent and ongoing collaboration
External sharing options based on your plan
| Free | Starter, Education | Business, Enterprise | |
|
Visitors (public link) |
✔ View only |
✔ View, comment, edit |
✔ View, comment, edit |
| Guests | ✘ |
✔ View, comment only |
✔ View, comment, edit |
Collaborating with Visitors
To collaborate with Visitors you need to make your board public.
Visitors will be able to view, comment and edit depending on the access level you set and your plan type. Visitors don’t need to register with Miro and you can invite them to your board for free. Learn more about the Visitor role.
⚠️ Miro strives to keep public boards from being indexed by search engines like Google or Bing. However, anyone with the link can access these boards, and the link might be shared beyond your intended audience. Depending on your Miro plan, you can enhance security by setting a password for your public board.
- Go to your dashboard and hover over the board card
- Click the three dots in the top right corner
- Click Share
- Set the type of access as Anyone with the link
- Select Can view (editing and commenting are only available for Visitors on paid and Education plans)
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Click Copy board link and share it directly with the user you'd like to invite
Sharing a board via link
- Go to your dashboard and hover over the board card
- Click the three dots in the top right corner
- Click Share
- Set the type of access as Anyone with the link
- Select Can view, Can comment or Can edit depending on the level of access you’d like to grant. You can also protect your board with a password.
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Click Copy board link and share it directly with the user you'd like to invite
Sharing a board via link
Collaborating with Guests
Collaborating with Guests offers an additional level of security for your board. Your boards remain viewable only to those who are invited to them, either as Guests or team members.
Guests are required to sign in to Miro. They'll have access to many features of your paid Miro plan, as well as continued access to any shared boards in their dashboard. Adding Guests is free and there's no limit to the number of Guests you can add.
Remember to enable Guests in your Team settings.
Learn more about collaboration with Guests.
- Go to your dashboard and hover over the board card
- Click the three dots in the top right corner
- Click Share
- Enter their email address
- Select Can view, Can comment or Can edit depending on the level of access you’d like to grant
- Click Send invitations
- If you choose Can edit, you’ll also see a pop-up with the option to add as a Team member or Guest. Choose Guest
Adding a Guest user to a board
Guests can only be invited to particular boards—you can’t invite a guest from Team settings.
Guests must be signed into Miro in order to access shared boards. This way they’ll see your team on their dashboard with only the boards that you add them to.
- Go to your dashboard and hover over the board card
- Click the three dots in the top right corner
- Click Share
- Enter their email address
- Select Can view, Can comment or Can edit depending on the level of access you’d like to grant
- Click Send invitations
- If you choose Can edit, you’ll see the additional below pop-up. Choose Add them to this board only.
Adding a Guest user to a board
- Go to your dashboard and hover over the board card
- Click the three dots in the top right corner
- Click Share
- Enter their email address
- Select Can view or Can comment depending on the level of access you’d like to grant. Editing is only available for Guests on Business and Enterprise plans
- Click Send invitations
Adding a Guest user to a board
Guests can only be invited to particular boards, you can’t invite a guest from Team settings.
Guests must be signed into Miro in order to access shared boards. This way they’ll see your team on their dashboard with only the boards that you add them to.
Stop sharing a board externally
You can stop sharing a board with Guests and Visitors at any time.
How to stop sharing with Visitors
To stop sharing your board with Visitors, you need to remove public access to the board:
- Click Share in the top right of the board
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Next to Anyone with the link select No access from the dropdown
Removing access for Visitors
How to stop sharing with Guests
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Click Share in the top right of the board
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Go to Sharing settings
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Click the dropdown menu next to guest
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Select Remove to delete the user's access to the board
⚠️ When you change a user’s access level, there’s still a chance they may retain their usage rights if the board is shared with them publicly, or as part of a team, project, or company.