Collaboration with Visitors – Miro Help Center

Invite Visitors to your boards for easy and on-the-spot collaboration. You can invite Visitors for free, and they don’t need to register with Miro.

Available on: Browser, Desktop app, Tablet app

Collaborating with Visitors

To collaborate with Visitors you need to make your board public. Visitors will be able to view, comment and edit depending on the access level you set and your plan type.

⚠️ Miro strives to keep public boards from being indexed by search engines like Google or Bing. However, anyone with the link can access these boards, and the link might be shared beyond your intended audience. Depending on your Miro plan, you can enhance security by setting a password for your public board.

How to enable access for Visitors

Visitors will have access to the board as long as it's public.

💡 To create the best experience for your Visitors, set a start view for your board. You can also hide particular frames if there’s content on the board that’s not relevant for them.

Go to your dashboard and hover over the board card
Click the three dots in the top right corner
Click Share
Next to Anyone with the link, select Can view, Can comment or Can edit. You can also protect your board with a password
Click Copy board link and share it directly with the user

✏️ Sharing boards with Visitors may not be possible if your Enterprise Admin has restricted public sharing. Please contact your Admin if this sharing option is unavailable to you.

Sharing a public board with edit access for Visitors

⚠️ If you allow Can edit this includes all future users as well as users you’ve already added as viewers or commenters. Learn how board sharing works.

✏️ Enterprise Plan Company Admins can set mandatory passwords and enable public link expiration for all boards within the Enterprise subscription.

Visitor functionality is limited for Free plans.

Go to your dashboard and hover over the board card
Click the three dots in the top right corner
Click Share
Next to Anyone with the link, select Can view (editing and commenting are only available for Visitors on paid and Education plans)
Click Copy board link and share it directly with the user

Sharing a public board with view access for Visitors

How public boards work for Visitors

What tools can Visitors use?

Depending on their level of board access (view, comment, or edit), Visitors will see shapes, lines, text, sticky notes, and the pen tool in their creation toolbar.

If a Visitor creates a Miro account, they'll get full access to the creation toolbar.

Visitor view of a public Miro board

Password protected boards

Visitors may need to enter a password before opening the board if the board owner or co-owner has added password protection.

Public link expiration
If you see a clock icon in the share window, public link expiration has been enabled by your Company Admin. Any public links shared with Visitors will automatically expire when a board hasn’t been opened for a set time. If you're no longer able to access a board, it's possible your link has expired. Try reaching out to the board owner and ask them to share the link again.

Public link expiration icon in sharing settings

Inviting Visitors to add their names

Registered users who sign in appear on the board with their real names while Visitors with edit access are automatically assigned a name by us (e.g. Visiting Inventor).

For a more collaborative way to engage with Visitors, some board owners and co-owners can allow non-registered users to add their names when they join the board.

Visitors with edit access

Available for: Paid and Education plans

Invite Visitors with edit access when you need to work with partners or colleagues who either don't have a Miro profile or don’t have access to your Miro team.

How public boards work for Visitors with edit access

Visitors have more limited functionality in Miro than Team Members or Guests. This is to ensure that as a board owner you maintain full control of your board.

From the creation toolbar, Visitors with edit access can add shapes, lines, text, sticky notes, and use the pen tool.

✏️ Non-registered visitors have more limited access to tools than registered visitors.

Features and tools not available for Visitors with edit access

Changing a board name
Changing board sharing settings
Access to the team dashboard
Access to any other boards
Mentioning others in comments
Starting a video chat, voting session, or screen sharing
Creating, editing, or adding Asana, Jira, Microsoft Azure, or Rally cards from the cards picker (however, they will be able to view them)
Downloading board backups
Locking and unlocking objects on the board, and locked objects are uneditable
Receiving board notifications
Accessing the Activity list and restoring board content
Saving the board link to Google Drive
Viewing object info
Editing boards in a browser on mobile
Copying board content if this is not allowed in board content settings
Duplicating or exporting a board if they're not registered with Miro or if this is not allowed in the board content settings
Bringing collaborators to their view

✏️ Board owners on the Starter, Business, Enterprise, and Education plans can configure board content settings and define whether Visitors can duplicate the board to their teams, download files/images/PDFs pasted on the board, copy widgets, export the board as an image/PDF.

Collaborative apps

Visitors have even more opportunities to participate during meetings and workshops. After registering with Miro, Visitors with edit access can make use of any collaborative apps you’ve installed on your board.

They’ll enjoy access to fun and visual apps like icons, images, stickers, tables and charts, and group activity and participation apps like planning poker and ice breakers:

IconFinder
Unsplash
Wireframe Library
Charts
User story map
Planning Poker
Brandfetch
Adobe XD
Clusterizer
unDraw Symbols

💡 We’re always adding more apps for better and more exciting collaboration. Keep an eye on the list above for new app additions.

Frequently asked questions

Why don’t I have the 'Anyone with the link' option in my board’s Share menu?

On Enterprise plans, Company Admins can restrict public sharing due to security reasons.
Please note that sharing for public editing is not supported on boards stored in free teams.
The issue may also be caused by adblocking extensions enabled in your browser. Try to disable them and see if all sharing options appear.

Why can’t my Visitors access the board with the link I shared?

Please make sure that you chose Can edit, Can comment or Can view next to Anyone with the link option and sent the board link copied from the board Share menu or from the browser address bar, it should have the following format:

https://miro.com/app/board/o9L_kSnC_0=/

If the issue persists, ask your users to try opening the board in another browser or incognito mode.

Will my Visitors receive an email invitation?

No, Visitors are not invited to public boards explicitly via email. You simply need to share the board publicly, copy the board link, and send it to your Visitors. Anyone with the board link will be able to edit, comment or view its content unless you stop sharing the board publicly.

Is a new board link generated when I share the board publicly?

No, when you make a board public the link stays the same.

How do I stop sharing my board with Visitors?

Open the board Share menu, and choose No access next to Anyone with the link option.

How many Visitors can access my board at the same time?

You can invite an unlimited number of Visitors to your board for free.

We’re continually optimizing Miro so you can effectively collaborate with more and more users at the same time. Read more about our largest session so far.

I’ve sent the link to a user so that they could join my board as a visitor with edit access, but they had to sign up and now they're on my team members list. Why?

You may have sent the Board and Team invite link instead of enabling a public link for Visitors.

Read more on how to Remove users and accidentally added seats (licenses).

Why has the Visitor creation toolbar changed?

Most Visitors use only a few tools, so we decided to make things simpler for them. They can access the full creation toolbar by signing up for a Miro account.

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