Co-owners of boards and Spaces

Who can do it: Board owners, Board co-owners, Space owners, Space co-owners, Team admins, Company admins
Which plans: Business, Enterprise
Which platforms: Browser, Desktop, Mobile

The Co-owner role enhances collaboration by allowing board owners to delegate responsibilities for preparing and facilitating work on a board, whether for live or asynchronous sessions. 

A co-owner ensures a seamless workflow even if the primary board owner is unavailable, as co-owners can perform nearly all owner-level actions, from managing board settings to controlling content visibility. A co-owner helps distribute the workload and provides a reliable backup for board management.

To learn which permissions a co-owner has for a board or Space, see Co-owners reference.

Enable the co-owner role for the organization

As Company admin, follow these steps:

1. From your Miro dashboard, click your avatar in the top-right and click Admin Console.
2. Go to Security > Sharing > Roles and permissions.
3. Toggle Allow Co-owner role to the on position.

Admins can now enable the co-owner role for their teams.

Enable the co-owner role for a team

As Company admin or Team admin, follow these steps:

1. From your Miro dashboard, click your avatar in the top-right and click Admin Console | Settings.
2. Go to Teams > {team name} > Settings.
3. Under Collaboration settings, toggle Enable Co-owner role on boards and Spaces to the on position.

Add co-owners to boards

As owner of a board, or an existing co-owner, follow these steps:

1. From your Miro dashboard, do one of the following:
   1. For a board click the three-dots (...) and click Share.
   2. Open a board, then click Share in the top-right.
2. Enter the email address for the user(s) you want to add as co-owner.
3. For their access rights, click Is co-owner.
4. (Optional) Add a custom message.
5. Click Send invitations.

✏️ You can assign the co-owner role only to team members. To add a co-owner from outside the team, first invite them to join the team.

Add co-owners to Spaces

As owner of a Space, or an existing co-owner, follow these steps:

1. From your Miro dashboard, do one of the following:
   1. For a Space in the sidebar, click the three-dots (...) and click Share.
   2. Open a Space, then click the label at the top that shows the number of members.
2. Click Manage access.
3. For a Space member, update their access rights to Co-owner.

✏️ You can assign the co-owner role only to Space members. To add a co-owner from outside the Space, first invite them to join the Space.

✏️ A Space co-owner has Editor permissions for all content inside that Space.

Co-owners reference

Board co-owner permissions

In addition to all Editor permissions, a board co-owner has the following permissions:

• Manage board content settings and collaboration tool settings
  Control who can copy board content and manage tools like the timer, voting, video chat, screen sharing, and attention management
• Hide and reveal frames
  Control the visibility of frame content during presentations or workshops.
• Add protected lock
  Prevent accidental moving or deletion of content during collaboration.
• Add board password
  Secure public boards by requiring a password for access.
• Download a board backup
  Create archived copies of boards. Co-owners can also restore boards from backups.
• Add co-owners
  Grant co-owner status to other users.
• Change board details
  Modify cover and rename the board
• Share the board
  Modify access rights for the team and other users on the board
• Configure advanced board sharing permissions
  Specify whether the board can be shared outside the team or organization

A board co-owner cannot perform the following operations:

• Delete the board
• Move the board to another team
• Change the board owner

Space co-owner permissions

In addition to all Editor permissions, a Space co-owner has the following permissions:

• Rename the Space
• Share the Space
• Modify access rights for the team and other users in the Space
• Add co-owners to the Space

A Space co-owner cannot perform the following operations:

• Delete the Space
• Change the Space owner

FAQ