Board access rights

Users can have three different levels of access to Miro boards: viewing, commenting and editing. Learn more about access levels and how to manage them for users.

Setting up access rights

You can share a Miro board:

with specific users via email
with project members
with the whole team or company
publicly with anyone who has the board link

Whenever you share a board, you can specify access rights for your invitees by choosing Can edit, Can comment, or Can view.

Hover over the board on your dashboard.
Click the three dots in the top right corner.
Click Share.
Type the email address of the user you want to invite or choose another option on the Share window (e.g., Anyone at the team, Anyone with the link, etc.).
The default access level is Can edit. Click Can edit to change the access level to Can comment or Can view.

Sharing a board via email with Can comment access

Allowing anyone in the Miro team to edit the board

Owners, co-owners, editors, commenters, and viewers have different access rights on the board.

Each board has a board owner. There can only be one board owner per board. The board owner can:

move the board between teams
download board backups (on paid plans)
add co-owners (on Consultant, new Business*, Enterprise plan)
set board password (on paid plans)
hide frames, use protected lock (on paid plans)
configure board content settings (on paid plans)
configure collaboration tools settings
configure who can share the board
transfer board ownership to another collaborator
delete the board
*Over the next several months, we’re gradually rolling out our new Business plan, and migrating our existing Business plan users. If you purchased the plan recently, you may already have access to the new Business plan functionalities. Learn more about the new Business plan and how to check which version you’re currently on.

Relevant for: Consultant, new Business*, Enterprise plans
*Over the next several months, we’re gradually rolling out our new Business plan, and migrating our existing Business plan users. If you purchased the plan recently, you may already have access to the new Business plan functionalities. Learn more about the new Business plan and how to check which version you’re currently on.

On Consultant, new Business, and Enterprise plans, users can also add board co-owners. Board co-owners can:

manage board content settings and collaboration tool settings
h ide and reveal frames, a dd protected lock
add board password
download a board backup
add other co-owners
change the board cover image and rename the board
share the board
configure advanced board sharing permissions

Learn more about board co-owners.

Editors can make changes to board content and delete or upload new files. Editors can use various board tools and settings depending on whether they’re a visitor, guest, or member.

Learn more about the difference between visitors, guests, and members.

Editors can copy the board content if this is allowed in the board content settings.

Sharing with editor rights

When an editor is invited to a board as a member of the team (they have a paid seat/license), they can access and change the sharing settings.

Board owners and co-owners on paid plans can restrict this option for board editors.

Commenters can view the board and leave comments on it. Registered Miro users who are invited to a board as a commenter can join voting sessions and see the running timer. Commenters can copy the board content if this is allowed in the board content settings.

Commenters can’t edit the board and share it.

Commenter's view of the board

Viewers can't make any changes to the board, they can only see its content. Their toolbox only displays the zoom and map options, and the toolbar is unavailable. Registered viewers can join voting sessions and see the running timer. Registered viewers can also copy the board content if this is allowed in the board content settings. If there are frames on the board, viewers can switch between them in the board overview, located in the bottom-left corner of the board.

Viewer's mode of the board

How to request access to a board

If you follow a board link and see this message, it means the board isn’t shared with you yet.

Requesting access to the board

To view, comment, or edit a board, click Request Access. This will send an email message to the board owner. They will be able to give you access and define your access rights.

If you only have viewing or commenting rights, you can request editing access by clicking the Comment only button in the top right corner and selecting Request editor rights. Please note that this feature is not supported on the Education plan.

💡 If you can’t access a board even though you’ve been granted access or you created the board, visit this guide: I can’t access or edit a Miro board.

Requesting editor rights

Changing access rights

Click on the Share button in the top-right corner of the board.
Open Sharing settings. You will see the list of people who have access to the board via email.
Specify access rights for a user by clicking on the drop-down list.
Here you can also remove collaborators by clicking Remove. The board owner will also see the option to give another user board ownership.
Confirm the change by clicking Done.

⚠️ The user may retain their previous level of access if the board is shared with the whole team, a project, the company, or publicly. See who has access to your board.

Changing access rights of an editor to Can comment

Click the Share button.
If you're not the board owner and have access to the board via team/company access, please make sure to invite your own email to the board prior to the next step. Otherwise, you will lose access to the board as soon as you remove team/company access.
Find Anyone with team or Anyone with the link at Company on the Share window.
Choose a different access type on the drop-down menu or remove access by selecting No access.
⚠️ Users may retain their previous level of access if the board is shared via email, with a project, or publicly. See who has access to your board.

Removing team access to a board

You can either remove a board from a project or change the access level of project members.

To remove a board from a project:

Click the Share button.
If you're not the board owner and have access to the board via project access, please make sure to invite your own email to the board prior to the next step. Otherwise, you will lose access to the board as soon as you remove project access.
Click the project name at the bottom of the Share window.
Select None.

⚠️ Users may retain their previous level of access if the board is shared with the whole team, via email, with the company, or publicly. See who has access to your board.

Removing a board from a project

To change the access level of project members.

Find the project on your dashboard.
Click the project name to open its settings.
Change access of individual users.

Changing the access level of a project member

Click the Share button.
Find Anyone with the link.
Choose a different access type on the drop-down menu or remove access by selecting No access.
⚠️ Users may retain their previous level of access if the board is shared with the whole team, a project, the company, or via email. See who has access to your board.

Removing public access to a board

Transferring board ownership to another board collaborator

Read the article How to transfer board ownership to learn how to re-assign a board to another user or get ownership of boards that belong to a user who left the company.

Frequently asked questions

I removed a user from my board but that user is still present on the board. How do I stop the user's access?

The user who is not invited directly can still access your board if it is shared via other means (team/project/Company/public access). Please check the board sharing settings and remove the access.

How do I check who is the board owner?

The board owner's name is visible on the board information card. Note that your access level may not be enough to see this information. However, if you received an invitation to the board, you can also see the inviter's name in the email notification.

I created a board but I can’t access it now. How do I restore access?

There could be multiple reasons for this. Learn about potential causes: I can’t access or a edit a Miro board.

How do I transfer my board out of a team?

You can move your board to another team if you're a member of several teams. If you're not, you can create your own team.

Can I transfer my board to a user who is not a member of my team?

No, you can only assign board ownership to your team members. As a workaround, the user can create a copy of your board in their own team (please make sure that this is allowed in the board content settings). The person should be a registered Miro user and a member of another team.

Articles in this section

Setting up access rights