How to allow or restrict copying and exporting boards and content

Board owners and co-owners can configure content permissions for Miro boards by allowing or forbidding other users to copy and export the board and content. Admins can select default content permissions for all new boards, and restrict copying boards and content for users outside the team.

Relevant for: Starter, Consultant, Business, Enterprise, and Education plans
The option to copy boards and content is enabled by default and non-configurable on Free plan.

How to configure content copying permissions for a board

Who can do it: board owners, board co-owners

Board owners and co-owners can configure the following board content permissions to restrict collaborators from: 

• duplicating a board to other users' teams
• downloading files/images/PDFs pasted on the board
• copying objects
• exporting boards as an image/PDF
• saving boards as a custom template

Once the settings are saved, the option to copy and export the board and its content will be allowed or restricted for a particular group of users.

1. Open the board Share window in the top-right corner of the board

2. Go to Sharing settings

3. Switch to Permissions

4. Under Who can copy board content select one of the options:

• Anyone with the board access. Note that this option may be unavailable for you if Team Admins don’t allow board copying outside the team. See how Admins can configure board and content copying permissions for a team
• Only team members
• Only team members with editing rights
• Only board owner

5. Click Done.

Configuring board content permissions

Board copying options depending on user type

Note that some options are not available for certain categories of users even if the board owner allows anyone with the link to copy the board content.

*The option to duplicate a board is restricted on Enterprise plan if moving boards between teams is not allowed

By configuring board content permissions, board owners and co-owners can:

• share the board with users for viewing and allow them to create a copy of the board in their team
• restrict team members from copying content on the board

How a Miro board looks for a visitor with a Miro account who has viewing access and is allowed to copy the board content

⚠️ Note that this feature will only limit downloading and/or copying your content through the Miro platform directly. Team members may circumvent this restriction outside of the platform controls e.g. screenshots or recordings.

How to configure board and content copying permissions for your team

Who can do it: Team Admins, Company Admins

Team and Company Admins can define if users outside the team (board visitors and guests) can copy and export the team’s boards and content. If copying board content is not allowed for users outside the team, the option Anyone with the board access is removed from individual boards’ settings.

Admins can also set the default content copying permissions for newly created boards in the team.

1. On your dashboard, click the team name and select Permissions
2. Scroll down to Board content settings
3. Under Copying board content select Only team members or Team members and users outside the team
4. Under Default board copying, choose one of the options: Board owners only, Team members with editing rights, Team members, Anyone with the board access. This will automatically set permissions for every newly created board in the team. Note that the permissions can be changed on individual boards by its owners.

Configuring board content copying settings for a team

Frequently asked questions

I can’t copy and paste content on a Miro board. How can I unlock this option?

1. Reach out to the board owner and ask them to allow users with your role on the board to copy the board content
2. Ensure that the copy options are available for your user role. You can see your role in the top-right corner of the board. You may need to sign in to Miro to copy content

The user has the visitor role on the board and can copy content if the board owner allows to
3. If the board owner allows you to copy the board content, but the issue still persists, open the board in another browser and check if you can copy the content
4. If you need to duplicate content, you can do that using the shortcuts Ctrl + D (for Windows) or Cmd + D (for Mac).

The Anyone with board access option is not available for me in board Permissions. Why?

Admins restricted the ability to copy board content for users outside the team. If you're an Admin, change the board content settings for your team or reach out to your Admin with the request.

I want my board visitors to download files on the board, but I would like to restrict their ability to create the board copy in their own teams. How can I achieve this?

At the moment, the two settings cannot be configured separately. However, you can use the workaround:
1. Create a separate board with the files and enable the option to copy the board and content for anyone with the board link
2. Share the board with the users
3. You may also embed the board with the files on the original one - this way your board visitors will always have access to the files. To embed the board, copy the board embed code and paste the code as an iframe on your main board

I can't find Permissions on the board Share menu. Why?

1. Board content permissions can only be set up by the board owner or co-owner. Make sure you’re the owner or co-owner of the board
2. Ensure that your plan allows you to configure the setting (the board should be stored in a Starter, Consultant, Business, Enterprise, or Education plan).

Can I define who can upload content to my board?

The option to upload content to your board is available for all board editors. Feel free to share your boards with editing rights.

How do I  copy content on Mobile app?

You can’t copy content on a board in the Mobile app, but you can duplicate it if you have editing access.

Duplicating objects in Mobile app