In Miro, you can invite friends and colleagues to your team and share your boards with them, no matter how far they are from you at the moment. Work together remotely to give your projects a collaborative boost! There are several ways to invite members and to share boards. Let's take a closer look at each of them.
✏️ Global default sharing settings for teams on a paid plan are described in this article.
⚠️ Free plan boards are always shared with the whole team by default.
Ways to invite to a team
When you invite users to your team, they immediately get access to all team-shared projects and boards. Invite collaborators right from your dashboard with the Invite members button in the upper right corner.
Invite members button
In the pop-up window, you will be able to choose from two options:
- add email addresses and send invitations
- copy the invite link and share it with your teammates
Adding invitees to the team
You will see the same pop-up window if you invite new members to your team from the settings. Open Users tab and click Invite new members.
Invite new members from the settings
Your invitees will get a notification about the invite (registered users will get the invite if this is allowed in their notification settings).
If an invitee is registered, they will immediately find your team on the left sidebar of their dashboard. If an invitee is not yet registered, first the link from the letter will guide them through the registration procedure and then to your team dashboard.
Ways to invite to a board
Set up by: team members with editing rights if they are allowed to invite in board sharing permissions
By default, board editors who are members of the team can share the board with other users. Board owners and co-owners on paid plans can restrict this option for board editors.
There're two ways to share a board:
- from the board itself:
Share window available to Editors - from the dashboard:
Share your board right from the dashboard
Boards in Miro can be shared on different levels. See below how you can share your boards via Slack/email/private link, publicly, with the whole team, Company, and project.
💡 Check here how different levels of access work together.
Invite from Slack
You can invite in several clicks by using our Slack integration. Choose Invite from Slack (available in any sharing/invitation window). You will be redirected to the authorization page.
Sharing a Miro board via Slack
After successful authorization, you will see a list of your Slack contacts. Select a person (or several to invite in bulk) you'd like to invite/share a board with, specify the access rights level and click Send invitations.
Inviting a Slack contact to edit the board
Invite via email
💡 To make email invitation process easier, link your Gmail account to enable the auto-complete function. Learn more about connecting Gmail in this article.
To invite someone personally by email, enter the email addresses of your invitees in the respective field, set their access rights, and click Send invitations. You can enter several hundred emails to invite many users at once.
When inviting collaborators from the board sharing window, you can choose their role on the board
Your invitees will get a notification about the invite (registered users will get the invite if this is allowed in their notification settings).
✏️ If an invitee is not yet registered, first the link from the letter will guide them through the registration procedure and then to the board.
✏️ On Free plan, all invited users are automatically added to your team and get access to all boards.
✏️ On Team and Education plans, every editor invited to a board via email gets added to the team and takes a paid seat.
Sharing boards via a public link
You can share a board with anybody, including people who are not registered with Miro, by making the board accessible via a public link for visitors.
Open the Share window and choose the level of access for Anyone with the link. You can choose between view, comment, and edit access (based on your subscription plan and settings).
Enabling public access to the board
Copy board link and share it with whoever you want to give access to. People who follow your link won’t need to register with Miro to access the board. Registered users will appear on the board under their own names, while unregistered users will be shown as visitors.
Team, Consultant, Business, Education, and Enterprise plans allow protecting access to the board with a password.
✏️ Public boards are not searchable on search engines (such as Google, etc.).
⚠️ The option to share with commenter/editor rights via a public link is not available on the Free plan.
💡 If you'd like to have a public board (not shared with you explicitly) on your dashboard, star the board by clicking the icon in the upper-left corner and you'll find it in the Starred boards view.
Star a public board to have it accessible on your dasboard
Sharing boards and inviting to the team via a private link
To make sure that sharing via a private link is possible, open Team Settings > Permissions > Invitation settings and enable the team invite link. The setting is configured by Team Admins.
Admins set who can invite users
Choose the access level, copy the invite link to Board and Team and send it to your collaborators. Once the invitees click the link, they will be asked to sign in and will become members of your team and get instant access to the board.
Sharing board and inviting to the team via a private link
As long as the team invite link is activated in the settings, users can join boards and the team via the link. Once this option is deactivated, all previously sent invite links will be expired and new users won’t be able to join boards and the team with this link anymore.
If Team Admin forbids non-admin team members to invite new users but still allows the team invite link, the option to copy the link will disappear from the Share menu for the non-admin team members. However, users will still be able to join the team via the link if it had been shared with them previously (unless the Admin deactivates the link in Team settings).
Sharing with your team in one click
You can make any board available to the whole team in a couple of clicks. Simply toggle the Team access to board option and the whole team will be able to find the board on the dashboard. You can also choose the access rights of your team members.
Sharing a board with a team
⚠️ Notify members function will send email notifications to all team members.
⚠️ Boards on the Free plan are available to all team members by default.
✏️ Team admins can configure default sharing settings for newly created boards.
Sharing with the entire company in one click
Availble for: Enterprise plan
You can make any board available to the whole Company in a couple of clicks. Simply set permissions to view, comment, or edit of the Anyone with the link at your company option and every member of your Enterprise account will be able to find the board in search results, access it by a link (sign in required).
Sharing a board with a company
✏️ Company shared boards do not appear on a dashboard unless users participate in the same team where the board is located. At the same time, members of your Enterprise account can open such boards by a link, find such boards, and open them from search results.
✏️ Non-team users cannot access company shared boards (unless the boards are shared with them via other means).
⚠️ The option to share a board with the entire company is not available if the Team privacy is enabled for the account.
Sharing with a project
Available for: Team, Consultant, Business, Enterprise, and Education Plans
Projects in Miro are folders of boards shared with all project members. When you create a board in a project, it gets shared with all project participants. You can also move your existing board to a project to invite the group of team members to your board.
Adding a board to a project from the dashboard
Start view
Available to: Board editors
After sharing a board for the first time, you will see the option to set the board's start view. This is the view that newly invited users will be taken to when they access the board for the first time.
Setting the start view
You can reset the start view at any time in the board settings (available in the upper-right corner of the board) or by right-clicking the canvas and choosing the corresponding option.
Resetting the start view
Stop sharing a board
You can stop sharing a board with your collaborators at any time. You can change team/Company access, remove public access, stop sharing with a project, or change particular users' access. Note that team access cannot be removed on Free plan.
To change particular users' access, click Sharing settings in the sharing window, choose the person whose rights you wish to modify, and set their new status or click Remove.
✏️ If the board is shared via other means (with the whole team, a project, with Company, or publicly), the user whose rights have been degraded may retain the previous level of access via team/project/Company/public sharing.
Removing team and user access from a board
💡 If you are the board owner, then in this window you can also reassign the ownership to another user.
Frequently asked questions
-
How do I share boards with people outside my team without adding them to the team?
- If you're on Free plan, you can only share your board with users outside the team by making it public (and giving viewing access only). Every user invited via email to a board in a free team becomes a team member and gets access to all the team boards.
On Team, Education, Consultant, Business plans, you can invite guests and visitors outside your team.
On Enterprise plan, there is an option to invite non-team users and visitors as well.
- How many collaborators can work simultaneously on the same board?
- Please check this article for more details. -
What is the difference between Can view/comment/edit?
- Take a look at this page to learn more about board access rights.
-
I have shared a board with the team, but my teammates don't see it on their dashboards. Why?
- Your team members may see another team's dashboard. Please ask the users to switch to the correct team on the left sidebar of their dashboards.
-
Can I share a board so that invitees could duplicate it and use it as a template?
- Yes, registered users can duplicate a shared board if this is allowed by the board owner in board content settings. If you're the board owner, open the board Share menu > Sharing settings > switch to Permissions. Choose who can copy your board content. Please note that Anyone with the board access option may be restricted by Team Admins.
-
What is the best way to share a board with workshop participants?
- If you share your board for public editing, users will be able to immediately access it as visitors and start collaboration. Find more tips and tricks for organizing a workshop with Miro on this page.
-
How can I share a board in the Mobile app?
- Open the board, push the three dots in the upper-right corner of the screen - there you will see board sharing options.
-
How to check with whom my board is shared?
- Check out this guide.
-
Many sharing options are missing on my board Share menu. How do I bring them back?
- The issue may be caused by adblocking extensions enabled in your browser. Try to disable them on Miro pages and see if the full Sharing window appears.
A possible issue with the Share menu which may appear in some browsers
-
I allowed my board editors to share it however they are not getting the email notifications when someone requests access.
- This is expected behavior. The permission allows the action on the board. Only the board owner gets emailed.