In Miro, you can share your boards with collaborators anywhere. There are several ways to invite users to your boards. Let's take a closer look at each of them.
How to invite to a board
Who can do it: team members with editing and invite rights in board sharing permissions
By default, board editors who are members of the team can share the board with other users. Board owners and co-owners on paid plans can restrict this option for board editors.
There are two ways to share a board:
Share option in the top right corner of the board
Ways to share Miro boards
Share Miro boards via Slack, email, private link, publicly, with the whole team, company, and via a project.
Inviting from Slack
Sharing a Miro board via Slack
After successful authorization, you will see a list of your Slack contacts. Select a person (or several to invite in bulk) you'd like to share a board with, specify the access rights level and click Send invitations.
Inviting a Slack contact to edit the board
Inviting via email
- Open the Share menu.
- Enter the email addresses of your invitees in the respective field, set their access rights. You can invite many users at once. Add spaces to separate collaborators' emails.
- Click Send invitations.
Inviting collaborators from the board sharing window
Your invitees will get a notification about the invite (registered users will get the invite if this is allowed in their notification settings). If an invitee is not yet registered they can follow the instructions in the email that will guide them through the registration procedure and then go to the board.
💡 To make the email invitation process easier, link your Gmail account to enable the auto-complete function. Learn more about connecting Gmail to Miro.
Inviting as a guest or as a member
When you share a board over email or Slack with a user who is not a member of your team, you can either invite them to the team or make them a board guest depending on your plan and invitation settings. Learn whether the option to invite guests is available for you.
Sharing boards via a public link
- Open the Share menu.
- Look for the option Anyone with the link and choose between view, comment, and edit access for your future board visitors.
- Copy the board link and send it to your future collaborators.
✏️ Boards shared via a public link with the setting all users can edit are editable by users with a Free Restricted license.
⚠️ The option to share with commenter/editor rights via a public link is not available on the Free plan.
⚠️ The option is not available for users on Enterprise plan if the Admin restricted it in settings.
Enabling public access to the board
People who follow your link won’t need to register with Miro to access the board. Learn more about sharing Miro boards with visitors.
✏️ Public boards are not searchable on search engines (such as Google, etc.).
Sharing boards and inviting to the team via a link
Relevant for: Free, Starter, and Education plans
To enable sharing via a link, the Admin needs to open Team Settings > Permissions > Invitation settings and toggle on Enable team invite link.
Admins can enable team invite link
- On the board Share menu, find the option Invite to team and board.
- Set the access level.
- Copy the invite link and send it to your invitee. Once the invitee clicks the link, they will be asked to sign in to Miro. The user will become a member of your team and get instant access to the board.
Sharing board and inviting to the team via a private link
As long as the team invite link is activated in the settings, users can join boards and the team via the link. Once this option is deactivated, all previously sent invite links will expire and new users won’t be able to join boards and the team with this link anymore.
If a Team Admin restricts non-admin team members from inviting new users but still allows the team invite link in invitation settings, the option to copy the link will disappear from the Share menu for non-admin team members. However, users will still be able to join the team via the link if it had been shared with them previously (unless the Admin deactivates the link in Team settings).
Sharing boards and inviting to the team via a Guest link
Available for: Business PlanInvite Guests to a board or to your team using a private link. This option only appears in your Share menu if Guests are allowed in your team invitation settings.
- Open the Share menu in the top-right corner of the board
- Next to Invite guests click the dropdown to grant View, Comment, Edit or No access
- Click Copy guest link
- Share the link directly with the user you wish to invite as a Guest
Sharing a board with your entire team
- Open the board Share menu.
- Choose Can view/comment/edit next to Anyone at team on the Share window. Your team members will immediately see the board on their dashboard.
The option to notify all team members is displayed for small teams with up to 31 members on Starter, Business, and Education plans. If you click Notify members, all team members will receive a notification to their email.
Sharing a board with a team
Boards on the Free plan are available to all team members by default. On other plans, Team Admins can configure default sharing settings for newly created boards and make all new boards visible for the whole team.
⚠️ The option is not available for users on Enterprise plan if the Admin restricted it in settings.
Sharing a board with the entire company
Available for: Enterprise Plan
You can make any board available to all users in an Enterprise organization.
- Open the board Share menu.
- Find Anyone with the link at company in the board Share menu and select Can view/comment/edit.
Every member of your Enterprise plan will be able to find the board in the search results and access it by a link (sign-in required). Members of the team where the board is stored will also see it on the team’s dashboard.
Sharing a board with a company
⚠️ The option to share a board with the entire company is not visible for users if the Admin has restricted it in settings or enabled Team privacy.
✏️ Guests cannot access company shared boards (unless the boards are shared with them via other means).
Sharing boards to a project
Available for: Starter, Business, Enterprise, and Education plans
Projects in Miro are folders that contain boards shared with all project members.
A board is shared with all project participants:
- when you create a board in the project, or
- when you move your existing board to a project
Adding a board to a project from the dashboard
Inviting users to a board from your Microsoft directory
Available for: Free, Starter, Education, and Business plans
Open the Share window in the top-right corner of your board. In the email invite line of the sharing window, click invite from Microsoft. You'll be redirected to an authorization window.
Once authorized, you'll see a list of your Microsoft contacts. Select a person (or multiple people to invite in bulk), specify their access rights (can view, can comment, or can edit), then click Send Invitation.The option to invite users from a Microsoft directory
Inviting non-registered Miro users to private boards (BETA)
Available for: Free, Starter, Business, and Education plans
If you invite someone to a private board and the invitee is not yet registered with Miro, we'll share your first name with them in the sign-up window.
Start view
Who can do it: board editors who can share the board
Setting a start view is a great way to focus a collaborator's attention on a specific part of your board. When you share a board for the first time, you can set the board's start view. This is the place on the board that newly invited users are taken to when they access the board for the first time. If you don't set a start view, the entire board is shown.
Setting the start view
You can reset the start view at any time in the board settings, Main menu hamburger icon > Board > Set start view, or by right-clicking the canvas and choosing Set start view.
Resetting the start view
Stop sharing a board
You can stop sharing a board with your collaborators at any time. To change an individual user’s access:
- Open the Share menu.
- Click Sharing settings in the sharing window.
- Choose the person whose rights you wish to modify, and set their new access level (edit, comment, view) or click Remove.
If the board is shared via other means (with the whole team, a project, company, or publicly), the user whose rights have been degraded may retain the previous level of access via team/project/company/public sharing. Learn how to see who has access to your board.
Removing a user's access from a board
💡 If you are the board owner, you can also reassign ownership to another user.